Administrative Assistant IV-cc200-2606-A...
Texas Education Agency - Austin, TX

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This position reports to the Associate Commissioner in the Office of Standards and Programs. Performs advanced administrative support or technical program assistance work. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Perform and assist with administrative operations of the department and provide backup support to the divisions of Curriculum, Instructional Materials and Educational Technology and Federal and State Education Policy; Works closely with Accounting, Budget, and the Purchasing and Contracts divisions on budget preparation (bud-prep), budget revisions, invoices, purchasing contracts and ISAS; Assists with personnel tasks for the department and works regularly with confidential information; Coordinates calendars, meetings, and other activities with other departments within the agency, other state agencies, legislative offices and executives on behalf of the Associate Commissioner and other department managers; Assists with inquiries regarding rules, regulations, policies, and procedures; Develops, organizes, and maintains detailed reports and documents including databases and tracking systems; Compiles and edits data for charts, graphs, and databases and prepares summaries or reports. Serves as back up to department PIRTS Coordinator on all open records requests assigned to Standards and Programs; Provides support and assists in preparation of materials for the State Board of Education (SBOE) meetings; Assists with planning and preparation for meetings, focus groups and teleconferences; Communicates verbally and in writing with agency divisions, general public, executives, public school administrators and personnel, other state agencies, members of the SBOE and legislators; Provide assistance with in answering and routing incoming calls, greeting visitors, and directing visitors to appropriate staff; May train others.

Minimum Qualifications:
Education: Graduation from an accredited four year college or university.

Experience: One (1) year experience in office management, preferably with 5 years of administrative experience in an office setting. Experience with Public Information Act requirements, ISAS, content services, budgetary process and Texas Legislative process preferred.

Substitution: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.

Note: A practical exam may be administered at time of interview.

Knowledge, Skills, and Abilities (KSA):
Knowledge of: Accepted office and business practices; Curriculum, Federal and State Education Policy and Instructional Materials and Education Technology preferred.

Skill in: Developing and managing budgets; organization; prioritizing work, and collaborating with diverse individuals/groups; proven communication required; the use of computer applications including Microsoft Word, Power point, Outlook and Excel.

Ability to: Communicate effectively with internal and external customers, including upper-level management, legislative staff and board members; manage effective communications with and between multiple internal offices; communicate effectively; handle high-level administrative issues; exercise discretion and sound judgment required; multi-task, organize priorities, and plan ahead; complete multiple projects under short timelines; operate multi-telephone system and to handle phone inquiries courteously and knowledgeably; work as a team member.

Supplemental Information:
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Salary is dependent on qualifications.

Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.

In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).

The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.

There is a 90-day waiting period for health insurance coverage and retirement contributions for new hires and re-hires.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

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