This position reports to the division director of Program Monitoring and Interventions. Performs advanced administrative support or technical program assistance work. Work involves coordinating and disseminating division correspondence, developing and utilizing electronic filing systems, and coordinating work flow within the division. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
Education: Graduation from an accredited four year college or university.
Experience: One (1) year experience as an administrative assistant developing and utilizing electronic filing systems work.
Substitution: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.
Note: A practical exam may be administered at time of interview.
Knowledge, Skills, and Abilities (KSA):
Knowledge of: Office practices and administrative procedures; agency operating procedures; program monitoring and interventions; and state and federal law, rule, and accountability requirements.
Skill in: Effective and appropriate use of technology, including skill in Microsoft Office (Word, PowerPoint, Excel, and Outlook); maintaining electronic databases and tracking systems; professional verbal and written communications, including preparing and formatting correspondence, documents, and reports; answering multi-line telephone system; prioritizing tasks and time management to organize and complete multiple projects simultaneously and to meet deadlines; and the use of office equipment, including scanner and fax machine.
Ability to: Foster effective working relationships with a variety of individuals and groups, internal and external to TEA; exhibit a positive attitude and professional demeanor to support colleagues in achieving division goals; work independently and as part of a team; and follow division, department, and agency protocol and operating procedures.
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Salary is dependent on qualifications.
Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.
In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).
The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.
There is a 90-day waiting period for health insurance coverage and retirement contributions for new hires and re-hires.
This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.