Under direct or indirect supervision, this position provides administrative support to the Space Center Blvd location.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
· Organize and prioritize large volumes of information and calls
o Answering and routing incoming calls.
o Take messages or field/answer all routine and non-routine questions.
· Responsible for distribution of incoming and outgoing mail, including overnight packages.
- Provide administrative support to Corporate Administrative Support Lead.
- Responsible for reviewing documents requiring Support Lead’s approval for accuracy and completeness, including education assistance requests, travel requests, expense reports, etc.
- Maintain calendar.
- Maintain building files and records.
- Assist with the policy compliance and recordkeeping requirements.
- Arrange and schedule meetings and conferences for managers within the organization or between various companies.
- Arrange venues and set -up with proper equipment, and manage the audience on the day of the meeting.
- Coordinate with the members participating in the meetings through calls, emails and reminders.
- May also be required to take minutes for these meetings and conferences.
- Set up conference rooms and meeting rooms, make catering arrangements, order and set up audio-visual equipment, as needed, and distribute agendas
- Maintain office supply inventory
- Develop list of standard supplies, ensuring adequate inventory is on hand.
- Order supplies
- Reconcile supply invoices
- Work independently and within a team on special nonrecurring and ongoing projects.
To perform this job successfully, an individual must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, knowledge of a variety of computer software applications in word processing, and spreadsheets, and a high level of interpersonal skills to handle sensitive and confidential situations.
EDUCATION and/or EXPERIENCE
High school diploma or equivalent. Current college emrollment.
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