Under limited supervision, performs a variety of diverse and complex office management/administrative support functions to facilitate paperwork and streamline the administrative process.
Greets visitors, answers telephone, places telephone calls for superiors; provides and receives information requiring considerable judgement and authority regarding work unit practices, policies and procedures.
Performs administrative support functions including the following: composes and or types letters, forms, memoranda and reports replying to inquiries and or presenting/requesting information; transcribes and or takes minutes of meetings utilizing abbreviated writing techniques, operates a computer system to enter/retrieve data, copies material; maintains filing systems and screens, sorts and distributes mail.
Gathers and compiles narrative/statistical information for various reports and for the development and enhancement of agency policies, procedures and standards. Compares data from several sources to assure report accuracy.
Tracks current fiscal and billing data for budgetary tracking and preparation
Purposes. Posts and or records entries into appropriate accounts according to established procedures
Assists in implementing work unit tasks or special assignments on behalf of superior. May require interaction with other County personnel, law enforcement representatives, ancillary/support service institutions.
Tracks and monitors office supplies/materials. Processes new and or replenishment orders for the work unit according to established procedures.
Coordinates and schedules travel and lodging arrangements for superiors and maintains manager appointment/meeting calendar. Provides oversight to requisite plans and facilitates necessary equipment/material procurement.
Provides work direction, training and supervision to subordinate secretaries; resolves work procedure/technical questions and concerns.
Confers with superior to discuss work processes, plans and actions to be taken; presents and resolves difficult problems and issues; receives guidance and instruction.
Performs other related duties of a comparable level and type as required.
A Baccalaureate degree in Public Affairs/ Business Administration or a related field and 3 years of previous administrative work experience, preferably in managerial/departmental operations at increasing skill levels or responsibility are required; or an equivalent combination of education and experience.