This position is responsible for providing administrative and office
support to senior staff in the Town Manager’s Office and to the Town
Attorney. The position reports directly to the Assistant to the Town
THIS POSITION IS OPEN UNTIL FILLED. FOR IMMEDIATE
CONSIDERATION PLEASE APPLY BY DEC. 14.
Essential Duties and Responsibilities:
Essential Duties and Responsibilities: Performs receptionist and public relations activities, including answering the telephone, directing inquiries to appropriate persons, and taking and relaying messages. Establishes meetings and makes other appointments on behalf of Manager’s Office staff and the Town Attorney as necessary. Performs purchasing functions including establishing purchase orders, processing invoices for payment, and preparing purchasing card logs. Assists with payroll processing.
Makes travel arrangements.
Makes hospitality arrangements for meetings and receptions.
Serves as back-up front desk support when necessary.
Performs routine processing of grant paperwork.
Establishes and maintains a filing system which provides easy access to and retrieval of electronic paper materials and records.
Types memoranda, letters, reports, and other correspondence; drafts correspondence as necessary.
Manages incoming mail, correspondence and paperwork. Performs general office duties, including ordering office supplies, picking up and distributing mail, maintaining department files, copying, scanning and faxing.
Serves on various town and department committees as assigned.
Assists with support to Council committees.
Performs other related duties as assigned. Supervisory Responsibilities: N/A Knowledge of:
Modern office practices and procedures.
Town and department policies and procedures
Ability to: Operate a computer, calculator, copier, and other standard office equipment.
Perform mathematical calculations. Organize work. Conduct record-keeping and file maintenance. Deal with the public. Communicate effectively both orally and in writing.
Minimum Qualifications: An equivalent combination of education and experience that provides the required knowledge, skills and abilities to perform the duties of the job. Education: Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Experience: Sufficient experience to understand the basic principles relevant to the major duties of the position typically acquired through two years working in an administrative and/or clerical role in an office setting.
Town of Chapel Hill, NC - 2 years ago