Administrative Asst - Senior
U.S. Foodservice - Chicago, IL

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13002371

Basic Purpose

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Working under limited supervision this position provides general administrative support to senior level role and/or department, interacting with a diverse group of internal and external callers, visitors and employees throughout all levels of the organization. Responds to moderately complex inquiries and calls concerning area of responsibility with some degree of latitude and judgment using existing policies and procedures.

Description

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Manages projects by organizing and expediting tasks, planning and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately.

Acts as a liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary.

Acts as business partner in assisting department staff members in meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues.

Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. May create and develop presentations as needed.

Answers and screens incoming phone calls/e-mails and forwards as necessary.

Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for all members of the department as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes.

When needed, covers front desk and assists with packages and mail distribution; meets and greets departmental visitors.

Qualifications

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Education/Training

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High school graduate or equivalent with some formal clerical or administrative training or equivalent experience.

Related Experience

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A minimum of four years related office experience required. Works under limited supervision and deals with straightforward situations as defined by policy. Prior experience supporting a senior organizational leader strongly preferred.

Knowledge/Skills/Abilities

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Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience.

Must have advanced proficiency with Microsoft Office; Word, Excel, Powerpoint, Access, Outlook.

Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems.

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Efficiency and judgment is required to plan, prioritize and organize diversified workload in a fast paced environment.

Must possess a proven track record of their ability to work with and demonstrate discretion with highly confidential information.

Primary Location

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IL-Chicago Metro-Rosemont

Schedule

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Full-time

Shift

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Day Job

Job Function

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Office/Clerical

Job Level

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Individual Contributor

Travel

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No

US Foods - 20 months ago - save job - copy to clipboard
About this company
189 reviews
Many restaurant-goers in the US can thank this company for the food on their plates. US Foods (formerly U.S. Foodservice) is the...