Administrative Coordinator/Bookkeeper
Rollins - Winter Park, FL

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The Social Entrepreneurship & Sustainability Initiative (SESi) at Rollins exists to educate the Rollins community on how to use innovation and sustainability to create positive change in the world. SESi supports faculty, staff and students as well as alumni and community members interested in social entrepreneurship. Programs include and support academic curricular development, community immersion, internships and events, and social innovation idea coaching. The SESi administrative coordinator/bookkeeper works with the director to manage financials and help organize and execute the office’s day-to-day activity, programs and events.

Provide all financial/accounting administration, including processing, record-keeping, creation of and tracking of all vendor and SESi-generated invoices.

Monitor and reconcile SESi budget; generate monthly budget reports.

Support the director with all administrative duties related to the operations of the office when present, including answering phone, handling general emails and inquiries, helping to maintain files, ordering office supplies, coordinating mail and technology requirements, and administration of the physical space.

Coordinate all SESi-related travel, conference-related registrations, etc.

Manage the contact management database for SESi office.

Provide administrative support for SESi-related programming including:

(1) Coordination of logistical details including room reservation (virtual EMS ), catering, signage, room set up, ordering of supplies, etc.

(2) Administer to all aspects related to meeting notices, rsvp’s, registration, and tracking of participants when necessary.

(3) Support contact management and coordination with speakers, outside vendors and partners/sponsors.

Serve as the first point of contact for all informational inquiries to the office.

Minimum Qualifications

Minimum three years work-related experience in role with bookkeeping/accounting responsibility.

Excellent organizational and time management skills.

Strength in working with numbers.

Ability to represent SESi and Rollins in a positive, customer-friendly manner.

Ability to communicate effectively and professionally, both verbally and written, with students, administrators and external stakeholders.

Ability to use tact and good judgment in resolving work conflicts or questions

Professional appearance.

Proficiency with computer, technology and software.

Ability to work in an entrepreneurial and flexible environment.

Analytical proficiency.

Preferred Qualifications

Experience with Argos, Banner and/or EMS .

Work Hours

The position is scheduled to work 15 hours per week (flexible).

Position works less than 1,000 hours/year.

Physical Requirements

Required to drive college vehicles?
No

Salary/Hourly Rate
$15.00

Benefits

There are no benefits associated with this position.

Additional Information

The Chronicle of Higher Education has recognized Rollins as a “Great College to Work For” in their 2012 rankings. The Chronicle’s Great Colleges to Work For program facilitates an institutional audit, as well as faculty, staff, and administrator evaluations of their institutions, and recognizes colleges for achieving high employee satisfaction in up to 12 “great academic workplace” categories. Classified as a medium-sized four-year institution, Rollins not only made the rankings, but also earned the Honor Roll (top 10) distinction. As an Honor Roll institution, Rollins was recognized for being one of the most cited colleges across all categories, achieving its highest marks in seven survey categories: compensation and benefits; facilities, workspace, and security; job satisfaction; professional/career development programs; supervisor/department chair relationship; tenure clarity and process; and work/life balance.

Rollins ranks 6th best in the Orlando Sentinel’s 2012 Top 100 Companies for Working Families annual competition. Compiled by the Orlando Sentinel and published in the newspaper’s Florida magazine special section, the Top 100 list honors the local companies who are most committed to family-friendly benefits.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply.

At Rollins, our people provide our strategic advantage. We seek talented individuals who can help us fulfill our mission to educate students for global citizenship & responsible leadership. More information about our values and culture can be found at the following website: http://pinterest.com/rollinscareers/.

At Rollins, we value academic excellence and share a common service philosophy: “Together, we inspire purposeful lives through distinctive, engaged learning and exceptional service.” Accordingly, the selected candidate must be able to embrace and model this service philosophy in his/her day to day work and provide competent, collaborative, responsive and respectful service to others. More information about our service philosophy and standards can be found at the following website: http://r-net.rollins.edu/service/index.html .

As of May 29, 2012, applicants will need to create a new account to apply to any new open positions going forward. Any application submitted online prior to this date will remain active until the position is filled, and applicants will not be able to see their status online.

Rollins - 23 months ago - save job
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