Administrative Coordinator (21-21)
Pathfinder, Inc. - Cabot, AR

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DESCRIPTION

Provides assistance in the maintenance of data collection, personnel records, client records and in the coordination of communication among the direct care staff (LSI), the Administrator(s), the consultant staff and the central office. Is responsible for the preparation, review, and processing of all client records and other data collected from Individual Program Plans (IPP)

1 Full-time position is available.

Hours: vary.

Location: Morrilton, AR.

DUTIES

Insuring that all paperwork is completed and submitted by timelines/deadlines.

Assists in maintaining the client files and records according to state and federal regulations.

Acts as liaison between outside facility communications and the Administrator(s).

Sets up and maintains all client master and medical files, including HUD and other landlord requirements.

Establishes and maintains client's financial accounts. Provides an itemized account of all deposits, disbursements, withdrawals, including the current balance on individual accounts on a quarterly basis according to state and federal regulations.

Ensures that all paperwork e.g. bank statements, invoices, PO's, Change of Status, New Hire Packets, and Employee Insurance etc. are reviewed for correctness prior to submission.

Prepares a variety of reports pertaining to client's progress, records, charts and other regulatory requirements.

Coordinates with administration files, information, documents, etc., regarding SSA, SSI, and LTC data.

Secures license and insurance certificates for all consultants.

Maintains current status for same.

Maintains records of required training for staff.

Computer entry as required.

Attends meetings and training sessions as directed.

Processes paperwork required by HUD for client's admissions/Discharge, 50059 processing (income verification, bank account verification, etc.) and other duties related to HUD requirements fir Section 8 Housing.

Provides administrative assistance in the form of typing letters, memos, reports and IPP's.

Maintains a variety of files pertaining to overall operation of the facility, including personnel/in-service training files for each employee, and outside agency correspondence.

Performs other duties as assigned that are within the realm of this position description.

If a LPN: Supervises and coordinates med pass nurses to include self medication programs, ordering/receiving medications and other documentation required by regulations in regard to the medication program.

QUALIFICATIONS

Equivalent to four years high school or GED plus 12 to 18 months related experience and/or training, and 1 to 6 months related management experience, or equivalent combination of education and experience.

Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence.

Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.

Ability to use common sense understanding in order to carry out simple multi-step instructions. Ability to deal with standardized situations with limited variables.

Valid Arkansas drivers license, current liability insurance and physically able to drive to various locations in Arkansas.
Insuring that all paperwork is completed and submitted by timelines/deadlines.

Assists in maintaining the client files and records according to state and federal regulations.

Acts as liaison between outside facility communications and the Administrator(s).

Sets up and maintains all client master and medical files, including HUD and other landlord requirements.

Establishes and maintains client's financial accounts. Provides an itemized account of all deposits, disbursements, withdrawals, including the current balance on individual accounts on a quarterly basis according to state and federal regulations.

Ensures that all paperwork e.g. bank statements, invoices, PO's, Change of Status, New Hire Packets, and Employee Insurance etc. are reviewed for correctness prior to submission.

Prepares a variety of reports pertaining to client's progress, records, charts and other regulatory requirements.

Coordinates with administration files, information, documents, etc., regarding SSA, SSI, and LTC data.

Secures license and insurance certificates for all consultants.

Maintains current status for same.

Maintains records of required training for staff.

Computer entry as required.

Attends meetings and training sessions as directed.

Processes paperwork required by HUD for client's admissions/Discharge, 50059 processing (income verification, bank account verification, etc.) and other duties related to HUD requirements fir Section 8 Housing.

Provides administrative assistance in the form of typing letters, memos, reports and IPP's.

Maintains a variety of files pertaining to overall operation of the facility, including personnel/in-service training files for each employee, and outside agency correspondence.

Performs other duties as assigned that are within the realm of this position description.

If a LPN: Supervises and coordinates med pass nurses to include self medication programs, ordering/receiving medications and other documentation required by regulations in regard to the medication program.