Administrative Coordinator - Surgery (PBL w/ no benefits) Job
UTMB Health - Galveston, TX

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Job Title: Administrative Coordinator - Surgery (PBL w/ no benefits)
Job ID: 33499
Location: Galveston
Business Unit: SOMED
Full/Part Time: Casual ( Regular/Temporary: Regular

Min Qualifications

Bachelor's degree or equivalent in related field; 3 years related experience.

Job Description:
To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Salary Range

This position is working up to 19 hours per week with no benefits.

This position is a BAND CODE: CS14

Specific Job Related Duties

Provides administrative support coverage as needed as well as the inevitable gaps in coverage associated with vacations, sick leave, and turnover. Duties include, but not limited to:
Answers the phones and responds to correspondence, refers university and external personnel and patients to the appropriate source for information as necessary ensuring effective communications in a timely manner.
Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send reminders.
Files patient and administrative documents.
Opens and reviews mail.
Transcribes and/or initiates draft and final form documents.
Uses appropriate form to request office supplies, reimbursement for dues and memberships, pagers and other items as needed.
Contacts appropriate departmental support staff in order to initiate travel request.
Completes leave request forms and advises KRONOS time keeper of Faculty absence or attendance on holidays.
Ensures faculty licensure is renewed in a timely manner.
Ensures faculty receive and sign medical records.
Assists with data entry as requested.
Adheres to internal controls established for department.
Performs related duties as required.

Preferred Skill/Competency

Telephone Professionalism
Previous UTMB experience

Equal Employment Opportunity

The University of Texas Medical Branch at Galveston is an equal opportunity, affirmative action institution which proudly values diversity. Candidates of all backgrounds are encouraged to apply.