Administrative Coordinator-President's Office
Northwestern Michigan College - Traverse City, MI

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Position Title: Administrative Coordinator-President's Office

Department : President’s Office

Reports To : Executive Assistant to the President and Board of Trustees

Anticipated Starting Date : February 4, 2013

Expected Starting Salary Range : $38,206.00- $45,370.00


Excellent benefit package, including medical, dental, vacation, paid sick leave, and tuition benefit. For more details about benefits, go to and click on Salaries and Benefits, or request a copy from the Office of Human Resources.


The Administrative Coordinator will provide support to the President, Executive Assistant to the President and Board of Trustees, Vice President for Educational Services, and the Center for Instructional Excellence including budget management, posting of board meetings, maintaining the CIE website, and coordinating operations of the President’s Office. This individual will prepare budgets, analysis, maintenance and approval of expenditures for the above areas. The position will supervise and coordinate office operations, projects, and events and interfaces with internal and external contacts. This person will post all board meetings, materials, and minutes to the NMC web site and bulletin boards as required by the Public Meetings Act. This individual will facilitate the CIE advisory board to develop and maintain the website and intranet documents, schedule and coordinate all faculty professional development events, including large semi-annual full day events. It is responsible for the efficient processing of all functions required of the above offices.


Required :
Bachelor’s degree

Three years’ professional experience in an executive level office

Budget management experience

Word processing skills and experience (i.e. Microsoft Word®)

Spreadsheet software skills and experience (i.e. Microsoft® Excel)

Database skills and experience (i.e. Microsoft® Access)

Knowledge of and the ability to use the Internet, email, calendaring software

Experience managing multiple projects and coordinating and delegating office tasks

Experience with office technology with related skills and ability to learn (i.e. R25®, Gmail®, Google® Calendar, Content Management System)

Experience using a multi-line phone system

Exhibits strong, solid proofreading, grammar and formatting skills

Preferred :
Ability to use/learn NMC’s information systems (i.e. Intranet, Self-Service)

Project management experience

Experience working with an integrated database system (i.e., SunGard Banner®, Raiser’s Edge®)

High-level presentation skills experience (i.e. Microsoft® PowerPoint)

Knowledge and use of Agenda development software (i.e. Novus AGENDA, BoardBook)

Experience in Higher Education

Displays dependability to co-workers, customers, and the public by following through on commitments

Exhibits active pursuit of learning and development

Models ethical behavior through open and honest communication, admitting mistakes and raising ethical dilemmas

Produces quality work for co-workers, customers and the public with an eye for continuous improvement

Demonstrates strong written and verbal communication skills with co-workers, customers and the public

Demonstrates experience working and building relationships as a member of a team

Exhibits problem solving and situation analysis knowledge


This individual will carry out supervisory responsibilities of student and supplemental employees in the President and Vice President for Educational Services Offices in accordance with the College’s policies, applicable laws and accountancy rules and regulations. Responsibilities include interviewing, hiring and training of staff; planning, assigning and directing work; appraising performance; rewarding and disciplining staff; addressing and resolving problems. Provides functional supervision for support staff.

This is a full-time, 12-month position.

Applications received by 12/28/2012 will receive first consideration, later applications may be considered until position is filled. Join NMC for a career where you will be part of an organization with history, a legacy, and possibility! For questions or assistance, email or call 231-995-1377.

Northwestern Michigan College is an Equal Opportunity Employer

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