Administrative Intern - Personnel (Volun...
City of Fountain Valley, CA - Fountain Valley, CA

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This is a continuous recruitment and is subject to close at any time. Prompt application is encouraged.

The Personnel Intern performs a variety of routine administrative duties and responsibilities in support of the City's recruitment and benefits program and performs other duties as assigned.

The Personnel Intern works under the direct supervision of the Personnel Analyst.

Essential Duties:
Assist in the administration of the recruitment and selection process by preparing interview packets and assisting in scoring tests.
Assist in the administration of the benefits program including benefit provider billing, open enrollment and health fair preparations.
Respond to the more routine and less complex inquiries from the public on a variety of issues related to the functions of the Personnel Division on the phone or at the public counter.
Perform a variety of administrative projects and assignments requiring independent research, statistical analysis, and the preparation of written reports and recommendations.
File and laserfiche documents as part of the Personnel Division's records management program. OTHER JOB-RELATED DUTIES:
Perform other duties as assigned.

Qualifications Guidelines:
Required educational status equivalent to one of the following:

Completion of the equivalent of two years of completed coursework at an accredited college or university in an undergraduate program in Human Resources, Public Administration, Business Administration, or a related field with Junior or Senior status; or
Current enrollment in a graduate program in Human Resources, Public Administration, Business Administration, or a related field; or
Recent graduation (within the previous six months) with a Bachelor's Degree or Master's Degree in a related field. EXPERIENCE:

Previous Personnel experience is desirable REQUISITE KNOWLEDGE AND SKILL LEVELS:

Basic principles of personnel administration
Methods and techniques of research, statistical analysis, and report preparation
Modern office equipment, methods, practices, and procedures
English usage, spelling, grammar, and punctuation REQUISITE ABILITIES:

Conduct analytical and statistical surveys and studies, and write clear and concise reports on an independent basis
Operate a computer and software including Outlook, Word, Excel, and PowerPoint
Communicate effectively, both orally and in writing
Follow oral and written instructions in order to complete assigned tasks
Deal effectively and courteously with the public
Learn, understand, and apply relevant policies and procedures PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
Work is primarily performed in an office environment requiring prolonged sitting or standing; walking, kneeling, crouching, squatting, stooping and bending; input data into a computer terminal; exposure to computer glare, vibrations and pitch; ability to lift, carry and move objects totaling approximately 25 pounds in weight; and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed

The above statements are intended to describe the general nature and level of work performed by persons assigned to this job. They are not intended to be a comprehensive list of all duties, responsibilities, and skills required.

Selection Process:
SELECTION PROCESS : The selection process may include but is not limited to: application review and evaluation, written examination, physical ability test, practical skills test and oral interview. All internship offers made by the City are contingent upon successfully completing all components of the pre-volunteer process which may include but is not limited to: reference check, background investigation, credit check, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), polygraph, post-offer psychological, post-offer drug test and post-offer medical examination. The specific selection process will vary based upon the position. Candidates must fill out the application and supplemental questions completely. Incomplete applications including references to see the resume for qualifications are incomplete and will be disqualified. Candidates are encouraged to provide accurate answers as the City will verify the qualifications for each candidate. The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Personnel Department at least 72 hours in advance of the test date. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.