Administrative Legal Clerk - Senior
Placer County - Placer County, CA

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Current vacancies exist in the Sheriff's Office Corrections Division and in the Probation Department.

The eligible list established from this recruitment may also be used to fill future County vacancies as they arise, including the Sheriff's Records Unit and Coroner's Division, and the District Attorney's Office.

DEFINITION To perform a variety of the more specialized and responsible administrative, clerical, and document processing functions for assigned program or project within a legal department; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office.

DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel.

Exercises technical and functional supervision over legal clerical personnel.

May exercise direct supervision over clerical staff when assigned to the Sheriff's Office.

EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following:
  • Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative.
  • Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions.
  • Act as shift supervisor when assigned to the Sheriff's Office; participate in employee training, evaluations and discipline.
  • Perform complex legal clerical duties related to a programmatic area of assignment.
  • Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment.
  • Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities.
  • Respond to public inquiries, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County.
  • Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required.
  • Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required.
  • Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work.
  • May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.
MINIMUM QUALIFICATIONS Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three years of increasingly responsible legal clerical experience.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of:
  • English usage, spelling, grammar, and punctuation.
  • Modern office methods, practices, procedures and computer equipment.
  • Filing and legal record keeping systems
  • Legal clerical procedures of area to which assigned.
  • Business letter and report writing.
Ability to:
  • On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight.
  • Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
  • Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities.
  • Act as shift supervisor.
  • Supervise, train and evaluate assigned shift personnel.
  • Organize duties and determine priorities in order to meet assigned deadlines.
  • Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department.
  • Establish and maintain basic financial records; calculate mathematical computations.
  • Compile and maintain extensive legal records and files.
  • Type accurately at a speed of 45 words per minute.
  • Operate a variety of office machines and computer equipment.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.

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