This is an office/clerical position. This position acts as assistant for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities for responsibilities in a functional administrative program area such as fiscal, human resources, or information technology in combination with limited supervisory responsibilities.
Oversees and performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/ or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis
Oversees information technical support and system security systems and is familiar with all computer programs
Responsible for typing confidential correspondence and transcribing Child Protective Services interviews
Designs, coordinates and/or disseminates information relevant to training needs of staff.
Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public
Compiles and interprets multiple types of statistical data, evaluates agency procedures, policies and programs and recommends actions;
Assists in budget preparation and computation
Analyzes budget and management reports, monitors accounts and expenditures
May plan, organize, and supervise work of office, fiscal and administrative support staff and administrative functions for a program area.
Considerable knowledge of: general clerical and administrative practices and procedures; working knowledge of: spelling, punctuation, grammar and basic English, basic arithmetic; office etiquette, office methods and procedures, agency's office and administrative practices, policies, rules and procedures to include completion of forms and format; and office software along with the ability to learn agency-specific mainframe applications. Skill in: performing a variety of automated office equipment to include switchboard, calculator, fax/copier, postage meter, transcription recorder, and the use of computer driven word processing, spreadsheet, graphics and file maintenance programs. Positions working with mail should possess knowledge of postal regulations and locations of various departments. Demonstrated ability to: effectively use common business and agency software packages; multi-task, research files and organize information; understand, apply and communicate office policies, procedures and services; keep office records and logs; communicate both orally and in writing; follow both oral and written instructions; perform basic mathematics; work effectively with other employees, professionals and with the public using tact and courtesy; and exercise discretion and make sound decisions relative to assigned program area.
Bachelor's degree in office or business administration, computer science, accounting or human services OR an associates degree in business administration, computer science, accounting, or human services supplemented with considerable administrative experience in a leadership or supervisory capacity.
Prefer prior work experience in budget preparation and computation.
All applicants are subject to a DMV/driving record check, pre-employment drug screen, Central Registry (CPS) check and/or criminal history search.
The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.
Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.