Administrative Records Coordinator - Human Resources
Hunter College, CUNY - New York, NY

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Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




- Assist personnel on records destruction and file transfer standards and procedures.
- Support personnel to ensure compliance of Federal, State, and University policies and guidelines.
- Ensure email of departing personnel is processed in accordance with the departing personnel procedure.
- Process and deliver records to attorneys and other personnel in a timely fashion.
- Pick up records from attorneys and other personnel to return to storage.
- Process new records for storage.
- Print and deliver labels.
- Process all types of records.
- Work effectively to accomplish daily records tasks.
- Maintain electronic files and assist with electronic file transfers.


Bachelor's Degree required.


- Demonstrated ability to apply a sound knowledge of best practices related to management of records, including preservation and protection preferred
- Experience with using electronic databases
- Strong analytical, evaluative, and research skills
- Strong understanding of file structure and file organization
- High degree of professionalism and personal integrity to maintain confidentiality
- Ability to work effectively and collaboratively in a team setting with diverse staff of all levels
- Detail oriented, self-directed, motivated, and proactive
- Basic experience with MS Access, MS Visio, Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), and MS Outlook
- One (1) year of experience working in Human Resources and a higher education setting preferred


$35,576 - $60,775


CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


Applications can be submitted on-line by accessing the CUNY Portal on City University of New York job website and navigating to Careers at CUNYfirst. Current users of the site should access their established accounts; new users should click on the appropriate link to register.

Instructions :



The search will remain open until June 20, 2013.


CUNY Job Posting: Managerial/Professional


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