Administrative Secretary -MOB ( Job Number: 172968 )
Kaiser Permanente - Washington, DC

This job posting is no longer available on Kaiser Permanente. Find similar jobs:Administrative Secretary jobs - Kaiser Permanente jobs

This position will be located at: Northwest DC Medical Offices 2301 M St. NW, Washington DC Provides clerical and administrative support for Medical Facility Administrative Office and ensures efficient coordination of communication and administrative functions throughout the facility. Essential Functions: • Provides clerical and administrative support for the Administrative Office in a Medical Facility. • Answers telephones and takes messages or forwards call as appropriate; processes and distributes incoming and outgoing interoffice and US mail; creates and maintains facility and personnel files; orders office supplies; maintains office printer, copier, and fax supplies and calls for repair as needed; and performs other administrative support functions. • Supports Medical Facility Administrator and Facility Management Team as needed to ensure the smooth coordination of activities. • May also provide clerical and administrative support to the PCCL and Service Chiefs in smaller facilities. • Serves as back-up for Member Assistance Resource Specialist, Facility Services Supervisor, Materials Coordinator, Switchboard Operator, Medical Group Secretary and other administrative support personnel as needed. • Resolves member or staff problems and complaints or refers them to the appropriate resource in the Facility, Service Area, Or Regional Office. • Receives and distributes personnel and budget reports to managers and supervisors. • May run monthly encounter reports from PACE, following up with providers and ancillary departments to ensure that data is complete. • May assist PCCL or other managers with the preparation of periodic reports. • Coordinates communication for the facility, including dissemination of communication from Regional, Service Area, and Facility Administration; maintenance of the facility's monthly calendar; and maintenance of bulletin boards and job postings. • Coordinates preparation and distribution of the facility newsletter. • Coordinates meeting arrangements: schedules conference rooms and video conferences, orders refreshments, distributes agendas, and prepares materials and presentations. • Attends QA/QI, admin, and other meetings as assigned; takes, prepares, and disseminates minutes. • Maintains and disseminates, as appropriate, confidential information and personnel records including leave balances, payroll, disciplinary actions, performance evaluations, and budget reports. • Serves as back-up for KRONOS edits and resolves time sheet problems for part-time and on-call employees. • May coordinate collection and submission of MAPMG timesheets. • Monitors budget for administrative supplies and keeps MFA informed of status. • May be responsible for maintenance and reconciliation of petty cash fund. • Coordinates training and education activities in the facility. • Conducts or facilitates new employee orientation in the facility. • May serve as PACE Coordinator, responsible for training providers and health plan staff. • Coordinates quarterly OSHA training, including scheduling and tracking staff attendance; may present assigned topics. • Ensures that teaching materials and handouts are available for all staff and member training sessions. Qualifications Basic Qualifications: • Three (3) years of clerical/administrative experience in an office environment required. • High school diploma or equivalent required. • Has knowledge of office procedures including filing, standard computer applications in a Windows environment (including Word, Excel, PowerPoint, and electronic mail), and standard office processes. • Sitting at desk performing keyboarding and data entry functions. • Normal office space with lighting, airs, and heat. • Prolonged exposure to computer visual display terminals, scanning equipment, other peripheral devices utilizing chemical powders and inks (i.e. toner, ink jet cartridges, etc. Preferred Qualifications: • Customer Service experience or experience in an office with high customer interaction preferred. • Familiarity with Kaiser Permanente operations and specialized applications (PACE, KRONOS, K-Term, etc.) preferred.
About this company
2,614 reviews
At Kaiser Permanente, all of us, from accounting, sales and IT, to our care delivery teams on the front lines, stand for Total Health....