Administrative Specialist/ Office Assistant
Masco Administrative Services, Inc. - Meriden, CT

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Masco Contractor Services (MCS) has an immediate opening for a part-time Administrative Specialist in our Meriden, CT location.

MCS is a group of independent companies operating under local business names that you know and trust. MCS is dedicated to providing outstanding service for builder customers by offering a wide range of installation capabilities, logistical know-how and unique services on a national level. In addition to being a leader in providing insulation. MCS companies can also install residential building products, for both Masco and non-Masco brands, including fireplaces, cabinets, garage doors, gutters, shower enclosures, shelving and more. With locations in most major metropolitan cities and 50 distribution sites in the United States, MCS companies combine top-grade building products with superior installation services.

The Administrative Specialist is responsible for processing work orders in a timely and efficient manner. This position is also responsible for all reporting and administrative tasks associated with the generation of work orders.

Essential Functions of the Job
Ø Responsible for Order Management activities (includes creating new orders, change orders, warranty and repair orders and order cancellations.
Ø Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Ø Compute, record, and proofread data and other information, such as records or reports.
Ø Maintain and update filing, and database systems, using a computer.
Ø Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail. Review all work orders, files, records, and other documents to obtain information to respond to requests.
Ø Communicate daily with key stakeholders (Scheduler, Sales Staff, and Production Staff).
Ø Review customer schedules to monitor upcoming jobs.
Ø Manage and organize signed Work Agreements, Sales Takeoffs, and sales quotes and place and book orders as necessary.

Education/ Experience
Ø High School Diploma or GED.
Ø Prior experience with work orders a plus.
Ø Must be detail oriented, excellent communicator, highly organized and able to follow detailed instructions.

Skills and Abilities
Ø Must have good mathematical skills including the ability to perform calculations, ability to create, consolidate and modify work order information.
Ø Proficient in Office Software like word processing, and spreadsheets.
Ø Knowledge of ERP Systems a plus.
Ø Requires self-management and project management ability

MCS Employees enjoy these benefits:
• Medical, Dental, and Vision insurance
• Paid life insurance
• Tuition reimbursement
• 401(k) with company match
• Paid vacation and holidays
• Career development opportunities
• Safety-based company culture
• Substantial discount on all Masco Corporation products and services (including Behr paint, Delta faucets, KraftMaid Cabinets, etc.)