The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.
Examples of Duties:
Answers incoming calls;Greets visitors and answers inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.
Processes incoming and outgoing mail; routes mail to proper recipient.
Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files;
Maintains office supply inventories, ordering and distributing supplies as necessary.
Regular and punctual attendance required.
Files charts; faxes and copies medical charts as needed.
Receives and processes payments from patients; checks flow sheets for billing.
Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses.
Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary.
Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic.
Performs other related duties as required.
High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.
Bilingual in Spanish and English preferred.
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