Administrative Specialist II - TLT
Public Health - Seattle & King County 2 reviews - Seattle, WA

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This position will centrally assist DPH worksites in the organization and transfer of original employee timesheets and related payroll certification reports to the KC Records Center. Under direct supervision of the Payroll Services Administrator, this position will retrieve/track, review, organize, and supplement information when additionally required, in order to prepare these records for physical transfer using the King County Electronic Records Management System (KC ERMS).

WHO MAY APPLY: This full time, benefit-eligible, Term Limited Temporary position is open to all qualified applicants. It is expected to last for 6 months.

WORK SCHEDULE: The individual selected for this position will be required to work Monday through Friday from 8:00 a.m. to 5:00 p.m.

CONTACT: For more information about the application process, please contact Sarah Fish at or (206) 263-8738.

Examples of Duties:
  • Coordinate with Public Health worksites to prepare original timesheets and certification reports dated 2010 or earlier for physical transfer to PH Payroll.

  • Create and maintain retrieval and tracking procedures to ensure all original timesheets are collected per specifications.

  • Review employee timesheet folders to ensure that each is labeled with the required information (employee name, employee ID number), and that the folders are filed alphabetical by year.

  • Utilize various Public Health databases to look up information for current and terminated employees.

  • Following standard Records Center procedure to create electronic record of all physical units using the King County Electronic Records Management System (KC ERMS), create labels for boxes, and schedule pick up of records by Records Center staff.

  • Minimum of one year knowledge and experience working with KC ERMS.

  • Knowledge of general office principles and practices.

  • Knowledge of software applications relative to the position assignment.

  • Knowledge of appropriate physical standards for computer work, including appropriate seating and arm and/or wrist positioning.

  • Knowledge of basic accounting and mathematics.

  • Knowledge of conflict resolution techniques.

  • Ability to demonstrate knowledge of proper English grammar, usage and spelling.

  • Knowledge of action tracking on specific work assignments or other items related to work position.

  • Knowledge of the operation of standard office equipment that may include typewriter, personal computer, mainframe terminal, copier, fax machines and multi-line telephone.

  • Analytical skills, problem-solving and organizational skills.

  • Ability to communicate effectively, both orally and in writing.

  • Skill in following oral and written instructions.

  • Skill in prioritizing work load and adapting to changes in work load demands.

  • Skill in maintaining confidentiality on sensitive matters.

  • Skill in following through on assignments as directed.

  • Ability to move up to 25 pounds from one location to another and the ability to repeatedly sit and stand throughout the day.

Supplemental Information:

Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.

The selected candidate will be required to pass a thorough background investigation.

This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to

Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.

Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.

If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a year.

UNION AFFILIATION: Positions in this classification are represented by the International Federation of Professional and Technical Engineers, Local #17.

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