GENERAL DESCRIPTION OF CLASS: The purpose of the Administrative Technician I is to provide clerical and administrative support to department/ division staff. The class is responsible for file maintenance; responding to public inquiries and requests; mail distribution inventory maintenance; document preparation; and data entry. On occasion assists in the concession area. The class works according to some procedures; decides how and when to do things under general supervision.
ESSENTIAL TASKS: Answers and redirects phone calls. Creates, revises and edits correspondence and documents such as memos, letter, invoices, reports and/ or announcements. Performs data entry functions. Orders supplies and maintains departmental inventory.
Receives and redistributes incoming mail. Responds to customer inquiries and requests. Maintains and updates filing system. May perform basic accounting functions such as balancing receipts, making bank deposits and recording payments.
INVOLVEMENT WITH DATA, PEOPLE AND THINGS DATA INVOLVEMENT: Requires copying, transcribing, entering, or posting data or information. Must be knowledgeable in Windows, Word and Excel. PEOPLE INVOLVEMENT: Requires serving others such as customers; attending to their requests and exchanging information with them. INVOLVEMENT WITH THINGS: Requires handling or using machines, tools, or equipment that require brief instruction or experience such as computers for data entry, fax machines, complex copiers, telephone systems, or other similar equipment; services office machines including such actions as adding paper and changing toner.
COGNITIVE REQUIREMENTS REASONING REQUIREMENTS: Requires performing routine work using common sense. MATHEMATICAL REQUIREMENTS: Requires performing basic addition and subtraction, such as making change or measuring. LANGUAGE REQUIREMENTS: Requires reading basic sentences, instruction or work orders; writing simple sentences and completing uncomplicated job forms; speaking sentences using basic grammar. MENTAL REQUIREMENTS: Requires clerical or technical tasks prescribed by standard practices, but which may require computation, several procedures, and independent judgment with obvious choices; requires normal attention for accurate results.
JUDGMENTS AND DECISION-MAKING REQUIREMENTS: Requires being responsible for guiding others, requiring a few decisions affecting a few coworkers; works in a stable environment with clear and uncomplicated written/ oral instructions, but with some variations from the routine. VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION VOCATIONAL/ EDUCATIONAL PREPARATION: Requires high school diploma, GED, or specialized vocational training. SPECIAL CERTIFICATIONS AND LICENSES: Valid Texas Drivers License EXPERIENCE REQUIREMENTS: Requires over one month and up to and including three months. AMERICANS WITH DISABILITIES ACT REQUIREMENTS PHYSICAL DEXTERITY REQUIREMENTS: Requires sedentary work that involves walking or standing some of the time and routine keyboard operations.
ENVIRONMENTAL HAZARDS: The job risks exposure to no significant environmental hazards. SENSORY REQUIREMENTS: The job requires normal visual acuity, and field of vision, hearing and speaking. ADA COMPLIANCE The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities.
Prospective and current employees are invited to discuss accommodations. BENEFITS: The City of Brownsville offers benefits including sick and annual leave. This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job.
The incumbents may be requested to perform job related responsibilities and tasks other than those stated in this specification. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.
This position is contingent upon continued availability of funds. HOW TO APPLY: Application and resume may be submitted online at http://cob.applicantpro.com Equal Opportunity, Reasonable Accommodation Employer If you need an accommodation, please call (956) 548-6037 or (TDD) 1-800-RELAY TX Email: firstname.lastname@example.org
City of Brownsville - 2 years ago