Adminstrative Assistant I/II
NCIRE 2 reviews - San Francisco, CA

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Provide general administrative assistance to the faculty members in the Endocrine Research Unit and carry out specific programs and special projects related to departmental requirements and personnel administration. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Essential Functions:

•Arrange lectures/seminars/business activities, e.g. confirm speakers, book rooms, prepare and distribute flyers, purchase and deliver food

•Assist Administrative Analyst to maintain office function and efficiency

•General administrative duties to support educational, research, and clinical activities of hospital division to include manuscript and grant preparation, slide preparation, and telephone management

•Input Literature citations and run errands for grant preparation

•Place orders/work orders through VA and NCIRE computerized system

•Provide backup to Administrative Analyst

•Run errands, answer phone calls, file documents, photocopy and perform other administrative duties

•Work with PI and Administrative Analyst to prepare grant application

•Any other duties as assigned


•Ability to assist in NIH and other grants submission.

•Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.

•Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned computer equipment.

•Ability to make sound decisions in a manner consistent with the essential job functions.

•Ability to manage multiple projects, tasks and priorities to achieve desired goals.

•Knowledge of principles and practices of customer service.

•Knowledge of principles and practices of microcomputers and data processing.

•Proven writing skills and demonstrated speed and accuracy in word-processing; excellent oral, interpersonal, organizational, and communication skills

•Excellent oral/written communication, interpersonal and organizational skills

•Ability to work in a fast-paced environment, manage multiple tasks and priorities to achieve desired goals

•Ability to design simple diagrams/figures using Power Point/Word/Adobe Acrobat preferred.

*This position is currently located in the Richmond/Seacliff district of San Francisco but is anticipated to move to NCIRE's Mission Bay campus, summer of 2013.

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