Analyst I/II-Finance and Transportation Departments
City of San Jose - San Jose, CA

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The Finance Department currently has three Analyst vacancies. The following are descriptions for each position:

Analyst, Revenue Management Division

The Revenue Management Division's Tax and Compliance group is responsible for monitoring major tax revenue sources for the City. This group performs audits and reviews of various taxes and franchise fees. This position provides support to the group by collecting, analyzing and preparing data for review by senior staff within the Finance Department and the City Manager's Budget Office as well as City Council and other public entities. This position is subject to the City Manager's approval to fill. It's expected to be approved by time of hire.

The essential duties of this position may include but are not limited to:
- Perform fee and tax audits (Utility Users Tax, Franchise Fees, and Transient Occupancy Tax), analyze data collected, create final determination reports and collect the assessments from debtors
- Prepare annual financial accruals for major revenue sources including Sales Tax, Utility Users Tax, Franchise Fees, Telephone Line Tax, Business Tax (including Marijuana), and Transient Occupancy Tax
- Assist with the drafting of ordinances
- Monitor Revenue Management's operating budget, perform quantitative analyses to project revenues, and monitor special fund sources
- Coordinate with the City Manager's Budget Office to provide revenue forecasting for major sources of revenue

Analyst, Treasury Division

The Debt Management Program, within the Treasury Division, is responsible for managing the debt issuances for all external borrowings for the City, monitoring the existing $5.7 billion debt portfolio and adhering to the Debt Management Policies. This position is dedicated to supporting the Debt Management Program in the financing of future debt and assisting in long-term capital planning and monitoring the current outstanding debt portfolio including citywide projects, such as General Obligation Bond Projects, Airport Master Plan projects, multi-family affordable housing projects, and General Fund lease transactions. This position will be responsible for analyzing data and preparing reports and presentations in support of the Debt Management Program.

The essential duties of this position may include but are not limited to:
- Assist with issuance of bonds
- Coordinate debt restructuring and reissuance activities
- Coordinate TEFRA hearings
- Coordinate quarterly Clean Water Financing Authority Board Meetings
- Process requests for disbursement of bond funds to reimburse project costs
- Manage the records retention program to ensure compliance with IRS requirements
- Prepare periodic reports to departments, trustee banks and bond investors
- Assist with preparation of bond offering documents and annual disclosure reports
- Manage contracts with service providers to include drafting and processing new contracts
- Review service provider invoices to ensure fees are properly calculated

Analyst, Treasury Division (SARA)

On February 1, 2012, all redevelopment agencies in the State of California were dissolved pursuant to the Redevelopment Dissolution Law. In response to this action, the Successor Agency of the Redevelopment Agency (SARA) was created and charged with winding down the operations and authorizing payment of all enforceable obligations of the former redevelopment agencies. The Treasury Division is responsible for the long-term management of the $1.9 billion debt portfolio as well as the ongoing cash management and investment of approximately $85 million annually. This position will work with both the Debt Management Program and the Investment Management Program to monitor all financial activities of SARA.

The essential duties of this position may include but are not limited to:

- Prepare and maintain cash flow models for SARA funds
- Assist in the management of SARA's investments
- Assist in the management of SARA's banking relationship
- Prepare data for required reports including the bi-annual Recognized Obligation Payment Schedule (ROPS)
- Assist with preparation of, and response to, external audits
- Monitor existing bond portfolio requirements
- Assist with preparation of annual disclosure reports
- Monitor the Supplemental Education Revenue Augmentation Fund loan between the City and SARA
- Review service provider invoices to ensure fees are properly calculated

The Transportation Department currently has one Analyst vacancy in the Infrastructure Maintenance Division, which is the largest division in the department and includes Sanitary Sewer Maintenance, Storm Sewer Maintenance, Pavement Maintenance, Street Landscape Maintenance, and Traffic Maintenance core services. Combined, this equates to an approximate $53 million operating budget and 255 FTEs. The Division is run from the Mabury Yard where the Deputy Director has his office along with his administrative support including managerial, fiscal, office, and analytical staff. However, the Division's personnel are spread amongst four separate yard locations with staff operating mostly in the field. This Analyst position supports the basic coordination of all of these resources, and the administrative needs of all the services provided by the Division.

The essential duties of this position may include but are not limited to:

- Manage and coordinate non-routine, complex service requests requiring involvement from multiple services and timely and effective communication with customers and stakeholders.
- Enhance the utilization of online services for the Division
- Provide direct analytical support to the Deputy Director and the IM Division Management Team
- Ensure backup customer service and incident management support for Dispatch and various service areas is available as needed (e.g. trees, sidewalks, streetlights, and storm response)
- Generate and/or coordinate submittal of various data, information, and reports including performance appraisals, performance measure data and reports, public records requests, and information requests from City Attorney's Office
- Provide analytical support and budget monitoring as necessary and needed for Traffic Maintenance, Street Landscape Maintenance, and Pavement Maintenance.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

Any combination of training and experience equivalent to:

1. Education: A Baccalaureate Degree from an accredited college or university in Business or Public Administration or closely related field.

2. Experience: Analyst 1: None; Analyst II: Two years of increasingly responsible professional staff analytic or administrative experience at the level of Analyst I with the City of San Jose.

3. Acceptable Substitution/s: Experience as a Staff Technician with the City of San Jose may be substituted for the education requirement on a year for year basis.

4. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Department of Labor.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

- Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

- Analytical Thinking - approaches a situation or problem by defining the problem or issue; identifies a set of features, parameters, or considerations to take into account, collects and analyzes data, uses logic and intuition to arrive at conclusions and recommendations.

- Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts and procurements.

- Communication Skills - communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.

- Team Work & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

- Computer Skills - experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS Excel, MS PowerPoint, MS Publisher and MS Access.

- Customer Service- demonstrates the ability to anticipate customers┬┐ needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner; demonstrates ownership, attention to detail, and effective/efficient follow-through.

-Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current positions.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process:

1. Do you have a Baccalaureate Degree from an accredited college or university? If so, list the college or university, type of degree, and field of study. If not, indicate how many college or university semester or quarter units you have completed, and whether you have any experience as a Staff Technician with the City of San Jose.

2. Do you have at least two years of increasingly responsible professional staff analytic or administrative experience at the level of Analyst I with the City of San Jose? If yes, please describe where you obtained this experience and the scope of your responsibilities.
(These positions may be filled at either the Analyst I or Analyst II level. A minimum of two years of experience is required to be considered at the Analyst II level.)

3. Are you familiar with the following programs: Excel, Word, PowerPoint, and Access? If so, indicate your level of proficiency with each software program and provide a specific example of how you used each program during the course of your work. Please describe any reports or procedures you have written.

4. Do you have experience working on a complex project where you were required to perform analytical work of considerable difficulty and formulate recommendations? If so, describe the steps you took in completing the analysis. If your recommendations were implemented, what were the results?

5. Do you have experience working with multiple projects and deadlines? If so, describe a time when you were faced with multiple projects and deadlines. How did you manage all of these tasks and constructively deal with these deadlines?

6. Do you have experience working on a team-based project? Please highlight your role, how you contributed to the desired outcome and how you worked with fellow team members to accomplish the team's goals?

7. Do you have experience providing customer service? If yes, please describe your experience. Include an example of a time you provided excellent customer service.

You may answer these questions directly in the on-line application system or on a separate document and then cut and paste your answers into the appropriate spaces when prompted.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of the Finance positions, the selection or hiring processes, please contact Michelle Harrison at michelle.harrison@sanjoseca.gov

Application Instructions

Submission of a resume is optional. The Education History and Work History sections of the application must be completed or the application will be considered to be incomplete and may be withheld from further consideration.

E-mail is the default method of communication with applicants. To ensure that you receive timely notification regarding your application status, please provide a current e-mail address when submitting your application. It is also recommended that you adjust any spam filters to ensure that you can receive e-mails from @sanjoseca.gov.

The application deadline is11:59 PM on the final filing date. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.

If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityJobs@sanjoseca.gov and we will research the status of your application.

Employee Unit

Employees in this classification are represented by Confidential Employee's Organization (CEO), AFSCME, Local No. 101.

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