Assistant/Receptionist
ARCADIS - Newtown, PA

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At ARCADIS, our strength is our people. Our team consists of highly skilled problem-solvers and effective communicators. Our pragmatic perspectives have been built through years of hands-on exposure to the complexities and pitfalls of capital construction. We are a diverse family of like-minded professionals who are committed to achieving excellence on behalf of our clients; and, because of our national and international reach, we are able to provide this depth of resources and diversity of expertise, often with locally-based staff.

With 21,000 people worldwide and 2.4 billion in revenues the company has an extensive international network that is supported by strong local market positions. We rank among the top 10 management and engineering consultancies in the world. In Europe, Brazil and Chile we have a top 5 position. In the global environmental market we are positioned in the top 3.

ARCADIS is seeking a full time Office Administrative Assistant /Receptionist to help manage daily office operations in our Newtown, PA office. Experience with Microsoft Office (Word, Excel, Power Point, and Outlook); friendly, well-spoken and professional; strong grammar skills; can-do attitude, and attention to detail are required. This position is approximately 75% reception/answering phones and 25% office administration.

Position Description:
  • Maintain orderly front desk / reception area
  • Staff front desk phones. Check and deliver messages from general account. Direct incoming calls.
  • Control access at front doors and ensure security policies are maintained (e.g., visitor sign-in, verification of visitor credentials, etc.)
  • Manage FedEx / UPS packages (pick-up and drop-off) on a daily basis
  • Track whereabouts and contact information for all staff
  • Monitor fax machine, notify recipient of fax, and place in mailbox on a daily basis
  • Maintain all common office areas, including calendar schedules, and ensure the office is orderly and well maintained (i.e. equipment operating as designed)
  • Maintain paper trays for office printers
  • Assist in the preparation of office/client meetings including slide presentations, foam board posters, ordering of refreshments/food as necessary. Clean out rooms after meetings.
  • Assist with travel arrangements for incoming and leaving staff using Online Travel Site
  • Empty and load dishwasher. Maintain kitchen/refrigerator area to ensure it is orderly and well maintained. Maintain orderliness conference and common areas.
  • Order and pick-up lunch
  • Other duties as assigned
  • Local candidates only; no candidate travel or relocation reimbursement provided. A HS diploma and 2 years of experience in an office environment required.
Required Minimum Qualifications:
  • Minimum years of experience: 2
  • Education required: HS diploma
  • Skills required: Proficiency in use of Microsoft Office Suite; previous experience in an office setting as an Assistant required.
Preferred Qualifications:
  • Years of experience preferred: 2
  • Education preferred: Associate's degree
  • This position does not require travel. Travel amount is none.
  • A valid driver's license and clean driving record is required for this position.
  • This position does not manage others.
ARCADIS is an Equal Opportunity Employer M/F/D/V

DIRECT APPLICANTS ONLY - NO AGENCIES PLEASE

With 21,000 people worldwide and 2.4 billion in revenues the company has an extensive international network that is supported by strong local market positions. We rank among the top 10 management and engineering consultancies in the world. In Europe, Brazil and Chile we have a top 5 position. In the global environmental market we are positioned in the top 3.

ARCADIS is seeking a full time Office Administrative Assistant /Receptionist to help manage daily office operations in our Newtown, PA office. Experience with Microsoft Office (Word, Excel, Power Point, and Outlook); friendly, well-spoken and professional; strong grammar skills; can-do attitude, and attention to detail are required. This position is approximately 75% reception/answering phones and 25% office administration.

Position Description:
  • Maintain orderly front desk / reception area
  • Staff front desk phones. Check and deliver messages from general account. Direct incoming calls.
  • Control access at front doors and ensure security policies are maintained (e.g., visitor sign-in, verification of visitor credentials, etc.)
  • Manage FedEx / UPS packages (pick-up and drop-off) on a daily basis
  • Track whereabouts and contact information for all staff
  • Monitor fax machine, notify recipient of fax, and place in mailbox on a daily basis
  • Maintain all common office areas, including calendar schedules, and ensure the office is orderly and well maintained (i.e. equipment operating as designed)
  • Maintain paper trays for office printers
  • Assist in the preparation of office/client meetings including slide presentations, foam board posters, ordering of refreshments/food as necessary. Clean out rooms after meetings.
  • Assist with travel arrangements for incoming and leaving staff using Online Travel Site
  • Empty and load dishwasher. Maintain kitchen/refrigerator area to ensure it is orderly and well maintained. Maintain orderliness conference and common areas.
  • Order and pick-up lunch
  • Other duties as assigned
  • Local candidates only; no candidate travel or relocation reimbursement provided. A HS diploma and 2 years of experience in an office environment required.
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  • Minimum years of experience: 2
  • Education required: HS diploma
  • Skills required: Proficiency in use of Microsoft Office Suite; previous experience in an office setting as an Assistant required.
Preferred Qualifications:
  • Years of experience preferred: 2
  • Education preferred: Associate's degree
  • This position does not require travel. Travel amount is none.
  • A valid driver's license and clean driving record is required for this position.
  • This position does not manage others.
ARCADIS is an Equal Opportunity Employer M/F/D/V

DIRECT APPLICANTS ONLY - NO AGENCIES PLEASE

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ARCADIS - 2 years ago - save job
About this company
45 reviews
ARCADIS US is the US arm of Netherlands-based environmental and engineering services company ARCADIS. The company provides consulting,...