Assistant Administrator - ASG 1 - OBGYN/ Anesthesiology/ CIRWH Job
UTMB Health - Galveston, TX

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Job Title: Assistant Administrator - ASG 1 - OBGYN/ Anesthesiology/ CIRWH
Job ID: 30004
Location: Galveston
Business Unit: SOMED
Full/Part Time: Full-Time (40 hours)
Regular/Temporary: Regular

Min Qualifications

Bachelor's degree in Accounting, Finance, or General Business Administration and 6 years related experience.

Job Description:
To assist the Senior Administrator / Administrator of a School of Medicine (SOM) Department in operational and financial reporting, accounting, month-end and year-end activities, measuring trends, monthly forecasting, budgeting, analysis, grants and other financial activities with a broad functional or organizational scope.

Salary Range

This position is a pay grade AP13 in the A&P Salary Plan.

Specific Job Related Duties

Manages and analyzes business operations and identifies areas where processes can be implemented to effect improvements

Instrumental in developing and maintaining fiscal and operational systems necessary for strategic and tactical business planning

Accountable for accurate reporting and meeting all external reporting deadlines

Maintains and monitors the Administrative Support Group's (ASG) general ledger chart of accounts

Understands and analyzes the impact of grant and contract revenue on income statements

Maintains positive and professional relationships with individuals in pertinent entities both on and off campus

Reviews and approves all journal entries for accuracy and responds to ASG audit questions

Assists in the School of Medicine budget process for the ASG.

Develops and compiles statistical and financial information for the ASG.

Performs analyses related to budget trends and variances

Assumes responsibility for responding to financial inquires and budget variance reports from the Dean's Office

Performs monthly departmental account reconciliations against Hyperion reports derived from the Dean's Office

Enhances the financial performance of the ASG through the education of faculty and training of staff

Manages facilities and IT planning
Manages Purchasing and Accounts Payable functions of the ASG.

Assists in developing marketing plans for the existing and new businesses within the ASG, as well as a statistical analysis of those plans.

Responsible for the coordination of benchmarking efforts across the School of Medicine

Assists the Chairs, Administrator, Dean, and Chief Operations Officer with the implementation of the School of Medicine's vision and goals

Assumes responsibility for taking a proactive approach to servicing customers

Responsible for the oversight of planning and managing facilities projects in the department, to include new construction and renovation

Assumes responsibility for recruitment, supervision and continuing development of professional and support staff

Develops and implements administrative policies, programs, and internal procedures

Assists in the development of business plans for potential new services or business lines to ensure the ASG achieves its financial goals

Identifies appropriate internal controls for the ASG and provides mechanisms to monitor and enforce compliance

Adheres to internal controls and reporting structure.

Performs related duties as assigned

KNOWLEDGE / SKILLS / ABILITIES:
Excellent communication and interpersonal skills with a high degree of professionalism
Competence in dealing with a variety of individuals including physicians, researchers and university administrators
Strong analytical skills and a proactive approach to problem resolution

REQUIRED EDUCATION / EXPERIENCE:
Bachelor's degree in Accounting, Finance, or General Business Administration and 6 years of related experience required.

Preferred Education / EXPERIENCE:
MBA or other Related Masters Degree
PeopleSoft and/or Hyperion experience

SUPERVISION:
Received: Administrator
Given: Administrative Manager and other professional and support staff.

BUDGET RESPONSIBILITY:
Total impact of operational and grant budgets combined > $100 million.

DECISION-MAKING RESPONSIBILITY:
Makes independent decisions and is accountable to the Administrator and Chairmen for accomplishment of jointly formulated goals and objectives.

Equal Employment Opportunity

The University of Texas Medical Branch at Galveston is an equal opportunity, affirmative action institution which proudly values diversity. Candidates of all backgrounds are encouraged to apply.

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