Definition : Under the direct supervision of the Court Administrator, manages the day-to-day administrative operations of the Court by assisting in the planning, organizing and management of activities and staff; prepares work schedules and monitors facility operating procedures. Assumes and performs Court Administrator duties in the absence of the Court Administrator or as directed. This job class is treated as an FLSA exempt.
Examples of Tasks:
Essential Functions : (Essential functions may vary among positions, and may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.) Tasks: 1. Participates in the development and monitoring of the Court’s budget and budget presentation. 2. Monitors and approve expenditures; implements mid-year adjustments; researches and pursues additional Court funds through the preparation of grant proposals. 3. Participates in writing and the implementation of policies and procedures of the Court. 4. Participates in the recruitment, hiring and supervision of court staff. 5. Reviews the work of staff; conducts staff performance evaluations and recommends appropriate actions to correct work deficiencies; recommends and writes employee disciplines and terminations, when necessary. 6. Plans training sessions for court personnel; conducts training sessions; evaluates and maintains conditions of equipment and other material needs for the facility. 7. Participates in the development and monitors Court budget and provides forecast of funds needed for staffing, equipment, materials, services and supplies. 8. Maintains compliance with statistical reporting requirements and complete and provided as requested. 9. Make appropriate written and verbal recommendations as needed for the Court to the Court Administrator. 10. Participates in the resolution of difficult and sensitive citizen inquiries and complaints; represents the Court with boards and committees and at interdepartmental meetings. 11. Process and manage the Court’s payroll. 12. Conduct meetings with internal and external groups, pertaining to the Court and its’ role. 13. Provides guidance to assigned staff members, ensures all staff are thoroughly trained in their area and cross-trained to cover for co-workers. 14. Collaborates with other senior managers in implementing changes throughout Court Administration. 15. Serve as a liaison for the Court Administrator at meetings, conferences and committees as requested. 16. Assumes and performs Court Administrator duties in the absence of the Court Administrator or as directed. 17. Performs other job-related tasks as assigned to maintain and enhance departmental operations. Knowledge, Abilities, Skills and Other Characteristics:
Knowledge of the culture, customs, traditions, history and government of the Salt River Pima-Maricopa Indian Community.
Knowledge of the principles and practices of employee supervision and management.
Knowledge of Court principles, terminology, forms, recording systems, procedures and practices and able to provide hands-on training to subordinates.
Knowledge of standard office equipment, to include strong computer skills.
Knowledge of organization, administration, fiscal and personnel management, research and analysis techniques, methods and procedures.
Knowledge of budget preparation and accounting.
Skill in establishing and maintaining effective working relationships with staff, attorney, judges, law enforcement officers, and the public.
Skill in managing workload volume through effective planning and use of resources.
Skill in completion of technical legal documents requiring a high degree of accuracy.
Skill in assigning, coordination, and evaluating the work of subordinate staff.
Ability to work independently and with minimal supervision.
Ability to take initiative to ensure projects and assignments are completed in a timely manner.
Ability to communicate effectively, clearly and concisely, both orally and in writing.
Ability to analyze and evaluate statistical data and make recommendations and refinements to increase the efficiency and effectiveness of the Court.
Qualifications : Requires a Bachelor’s degree in Public Administration, Business Administration, Law, or a related area in Indian Justice and Indian Judiciaries plus three years of increasingly responsible professional experience, one year of which shall have included experience in Case Management, Supervision, Calendar Management, or Program Administration including development, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. Equivalency: Any equivalent combination of training or experience that would enable the candidate to satisfactorily perform and meet the duties required may be considered in meeting the stated minimum requirements. Insurability – Must possess and maintain a valid Arizona Driver’s License and be able to meet the SRPMIC insurance carrier requirements.
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing . “SRPMIC is an Equal Opportunity/Affirmative Action Employer” Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate. In order to obtain consideration for Community member/Native American preference, applicant must submit a copy of Tribal Enrollment card or CIB which indicates enrollment in a Federally Recognized Native American Tribe by one of the following methods: 1) attach to application 2) fax (480-362-5860) 3) mail or hand deliver to Human Resources. Documentation must be received by position closing date.
The IHS/BIA CIB form is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.