The Assistant Director is responsible for the development and implementation of the donor relations programming, fundraising, and communications for the School of Law. The incumbent is responsible for donor communications, donor events, statistical fundraising and donor reports, donor requests for information, and related communications with central offices. The Assistant Director will manage School of Law Affinity Groups and will provide input to the design of a strategic plan that will increase funding and engagement to the School of Law through various solicitation techniques and creative communications and will have the responsibility of stewarding and engaging in face-to-face solicitation of the affinity group. The Assistant Director takes the lead for the school in the endowment creation process including requesting holding accounts, drafting endowment text, preparing resolution certification, and working with central offices to complete the endowment process. Functioning as part of the school's development team, the incumbent will be expected to work collegially, and in partnership, with central and other school-based colleagues.
1. Identify, qualify, recruit and train a core group of volunteer solicitors to assist with regional cultivation and solicitation activities.
2. Function as a member of the solicitation team that is responsible for the School of Law reaching monthly and yearly fundraising goals.
3. Spend approximately 60% of the time in direct solicitation with a specific constituency group.
4. Assist with the staffing of alumni events, running screening programs and providing staff support for regional volunteer leadership recruited to further the school's overall and development goals.
5. Provide assistance with school priorities or capital projects as determined by the senior development team and as required.
6. Develop and manage all donor relations communications for the School of Law; collaborate with both the Director and Manager of Annual Giving on all annual fund materials to ensure consistent and effective communications to all donors.
7. Produce and analyze donor and/or other fundraising lists for the Annual Report (the Honor Roll of Donors) such as restricted gifts, roster of planned giving, roster of endowments, etc.; produce fundraising statistics annually for American Association of Law Schools and American Bar Association reports; create and distribute status and attainment reports for special fundraising initiatives.
8. Manage donor related events hosted by the School of Law; collaborate with other university departments and external donors as needed to ensure seamless execution of on and off campus events.
9. Set budget for all donor related events and activities, in consultation with the Director, maintain accurate records of expenditures, and provide final accounting for expenses.
10. Responsible for producing gift acknowledgement and follow-up letters in a timely fashion after meetings. Write letters on behalf of the Dean and Associate Dean and conduct research for inclusion in letters as needed. Contact donors via phone and/or mail to follow up on outstanding pledges.
11. Request establishment of holding accounts, monitor reports, and initiate requests for endowment resolution; draft text for new endowments, and other sections as needed; collaborate with other team members as needed to prepare resolution certificates for presentation to donors; communicate closely with endowment officer in the Controllers' Office, the University Attorney, and the Investment Office to manage the endowment life cycle and resolve problems.
12. Responsible for communicating, managing, and responding to special requests from donors.
13. Manage the process by which alumni, donor and prospect records are updated and retrieved from Central Development Office including bio changes. Serve as the liaison with the University Gift Planning and Development Services Offices, including communications regarding the Wizard database.
13. Staff law school events such as lectures/symposiums, commencement, reunion, and as needed.
Perform other duties as assigned.
Department: Frequent contact with Dean, Associate Deans, faculty, and staff. Contact with students as required to perform essential functions.
University: Contact with the Trustees, Alumni, Directors of administrative departments, faculty and staff as required to perform essential functions.
External: Daily contact with donors, alumni, foundation representatives, community organizers/advocates, corporate executives, leaders in the legal community, and federal, state and local government officials.
Students: Contact with undergraduate, graduate and professional students as required to perform essential functions.
Direct student workers on a project basis as needed.
Experience: 5 or more years of experience in the area(s) of development, alumni relations, public relations, marketing, project management, or related field. Experience in an academic environment preferred.
Education/Licensing: Bachelor's degree required. Master's degree preferred.
1. Ability to multitask and work with an ever-changing schedule
2. Must be able to work effectively under stress
3. Ability to work effectively in a team-oriented and multifaceted development program
4. Ability to interact successfully with a variety of constituents
5. Familiarity with the legal community is desirable
6. High degree of energy, creativity, flexibility, organization and interpersonal skills as well as excellent verbal and written communication skills required
7. Must be able to work both independently and collaboratively with colleagues
8. Proven ability to plan, initiate, manage, and evaluate challenging logistical situations
9. Proven ability to anticipate and resolve complex issues involved in event management
10. Attention to quality and detail are essential
11. Strong writing skills required
12. Flexibility, tact, approachability and responsiveness are required
13. Ability to discreetly handle confidential and sensitive information is essential
14. Ability to work beyond standard business hours as needed
15. Computer proficiency (including Microsoft Office) and the ability to learn new programs.
General office environment, some evening and weekend hours will be required. Frequent travel required.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
Case Western Reserve University - 14 months ago