Assistant Superintendent - Mayfair
USA Properties Fund - San Jose, CA

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Assistant Superintendent

The role of the Assistant Superintendent is to assist the Superintendent with a variety of management functions throughout the development and physical construction of USA Properties new and or rehab construction projects. This includes the responsibilities and functions noted.

Reports to: Superintendent and General Superintendent

Supervisory Responsibilities: Additional Labor Force as Needed

Job Classification: Regular, Full Time, Exempt

When USA Construction Staff are conducting activities on an occupied project, they should always refer to the Property Management-Community Manager for a list of special rules and requirement when interacting with site tenants/clients. Scheduling of work, deliveries, storage of materials and unit access will need to be coordinated with site staff, which may includes the responsibilities of the functions associated with:

Assist Superintendent with supervising all construction related activities and labor forces for the project (on and offsite.)

Maintain safety on the jobsite at all times as directed by the Ca. OSHA Guidelines. Limit the company’s exposure and liability by fulfilling all safety, housekeeping and documentation requirements.

Maintain a clean and sediment free site as required by the State Water Quality Control Board.

Maintain daily documentation as required in the superintendents notebook (Ca. OSHA & SWPPP)

Work directly with the Superintendent and General Superintendent to maintain the objectives for the project.

Report all variances on the project to the Superintendent to maintain the intent of the project and production schedule.

Assist the superintendent with managing and coordinating the physical construction and oversight of the entire project.

Assistants need to conduct themselves professionally at all times.

Perform minor labor tasks as assigned by Superintendent. Tasks may include but not limited to, minor excavation, demolition, carpentry, punch list items and cleaning.

Perform clerical tasks as assigned by Superintendent. Tasks may include but not limited to hand written, schedule updates, punch lists, inspection lists, safety documentation and subcontractor correction notices.

Daily operations and oversight of the following, Grading, Paving, Underground Dry and Wet Utilities, Foundation Concrete, Framing, Plumbing, Electrical, Mechanical, Fire Systems, Exterior Wall Systems, Roofing, Interior Finishes and Landscaping.

General knowledge and understanding of civil, structural and architectural plans.

Prepare units interiors and exterior site for final handoff and acceptance by property management.

Prepare daily data entries for upload to the prolog website as directed by the Superintendents. This includes colleting subcontractor labor reports when necessary.

Coordinate with subcontractors, anticipated deliveries, labor and production schedules.

Enforce, subcontractors housekeeping standards as required by contract. Give written notice to subcontractors as needed to maintain a clean and safe work place.

Monitor and maintain your daily and weekly task assignments. Follow all tasks through to completion, report completion and or any remaining issues to Superintendent.

Maintain stocked materials and equipment inventory records.

Perform all other duties as determined and directed by management.

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


A High School Diploma or equivalent and minimum of five years experience in the construction trades. Additional education and training is a plus.

Language Skills

Ability to read and interpret documents such as, construction specifications and safety manuals. Ability to write routine reports and correspondence. Ability to interact/communicate effectively in a professional and pleasant manner with Vendors, Affiliates, Corporate Shareholders and Company Employees.

Mathematical Skills

Knowledge of basic math principles. Ability to effectively calculate figures and amounts, and apply basic math concepts.

Technical Knowledge

Standard construction practices and assemblies, computer skills should include Microsoft Office Programs such as ProLog, Word and Outlook.

Reasoning Abilities

Ability to apply principles of logical thinking to a variety of practical situations and accurately

follow standardized procedures that may occasionally call for minor deviations. Must have a basic understanding of construction plans details and specifications. Must be able to work at a fast pace, perform duties while under pressure and meet deadlines in a timely manner.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk, climb, reach, lift, carry with hands and arms; and stoop, kneel, crouch, crawl, or sit alternatively depending on specific needs of day. Estimate 90% of time is spent on feet and 10% sitting at desk. The employee is regularly required to use hand to finger, handle, or feel; talk or hear; and the employee will regularly experience wrist motion.

The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

Work Environment

The work environment (outside construction site) characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The employee regularly performs work duties alone. The noise levels in this work environment are usually moderate to high. Protection should be considered when noise levels are high.

Policies and Procedures

The employee in this position must be knowledgeable about the company’s policies and procedures as described in the company Employee Handbook.