Assistant to the Dean *MSU-Bozeman Campus only
Montana State University 43 reviews - Bozeman, MT

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The College of Letters and Science is the largest center for learning, teaching, and research at Montana State University, offering students an excellent liberal arts education in 45 majors, 25 minors, and over 25 graduate degrees. Within the four areas of humanities, natural sciences, mathematics, and social sciences, the College of Letters and Science prepares students for the opportunities and challenges of the 21st century through its dedication to the ideals of a liberal arts education. This “renaissance” approach to education continues to attract growing numbers of students who recognize the value of a liberal arts education in a rapidly changing world. The College is a place of serious intellectual activity, with an outstanding faculty dedicated to excellence in teaching and scholarship. Many are well known nationally and internationally for their contributions to their field. Because senior faculty members regularly teach undergraduate courses, students have the opportunity to work with truly distinguished teachers. Additionally, faculty members in the College of Letters and Science have an impressive record for winning highly competitive national grants to support research and scholarship, with over $26.5 million in research expenditures last year. Undergraduates benefit from opportunities to work directly with faculty on original research and scholarship, an experience that is elsewhere often available only to graduate students. L&S graduates report impressive employment success with nearly three quarters of them employed upon graduation and the other quarter attending graduate school, medical school, or law school. Graduates work for such diverse agencies and companies as the Los Alamos National Laboratories, U.S. Fish and Wildlife, and Digital Equipment Corporation. Recent graduates of the College of Letters and Science are attending graduate or professional school at Harvard, Brown, MIT, Columbia, the University of Washington, and the University of California at Berkeley.

Duties and

The Assistant to the Dean is responsible for implementing essential processes and programs in the College of Letters and Science, serving as the primary administrative contact for fifteen departments and thirteen affiliated centers and research programs, developing procedures and policies to achieve the college’s goals, and training and mentoring personnel across the college. This position manages the college Promotion and Tenure process, provides programmatic and fiscal management for all aspects of the dean’s college and university-wide initiatives, oversees the College’s F&A account, provides high level, executive administrative support for the Dean, and manages the HR functions for the Dean’s Office. This position reports directly to the Dean.


Must be a current Montana State University employee, initially hired through an approved, competitive MSU search.

Master’s degree in Letters, Science or related field and three years of fulltime (or part-time equivalent) experience as an executive assistant, business manager or human resources manager for a large organization or an equivalent combination of education and experience .

Demonstrated competence in bringing complex projects and initiatives to a successful conclusion.

Record of experience with forecasting, managing, monitoring and reconciling fiscal records and budgets.

Demonstrated experience providing a high level of service and support to diverse constituencies, including students, faculty, staff and administrators, from diverse cultures and backgrounds.

Demonstrated ability to work independently and effectively with minimal supervision and exercise sound judgment.


Demonstrated working knowledge of human resource functions.

Demonstrated proficiency in relevant computer systems and software (e.g. SCT Banner, MS Office Suite, Adobe Professional, Quicken, AgBooks).

Successful experience as a member of an executive management team in higher education.

The Successful
Candidate Will

Possess excellent interpersonal and organizational skills, the ability to work independently and exercise sound judgment, be self-directed and work cohesively and productively in a team environment. The Assistant to the Dean must have excellent written and oral communication skills, exceptional judgment and problem-solving ability, the ability to prioritize activities in order to meet deadlines, and adapt to changing priorities while maintaining a positive, effective and professional manner.


In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.


Screening of applications will begin on July 10, 2013 and will continue to be accepted until the position is filled.


To apply, submit the following :
  • (1) a letter of application addressing all of the above required and preferred qualifications, and
  • (2) a current resume or vitae, and
  • (3) the names, addresses, telephone numbers and email addresses of three current professional references.

    An application packet addressing all of the above listed items is highly encouraged. Missing materials and/or information may not be requested and may result in your application not being considered for the position.

    Electronic submissions in PDF format are preferred, and must have the applicant's signature on the letter of application. For electronic submittals, please indicate "Applicant - Search #14-003" in the subject line of the email.
    • Submit materials to:

    • Jennifer Woodcock
    • Montana State University
    • C/O College of Letters and Science
    • PO Box 172360
    • Bozeman MT 59717-2360
    • (406) 994-3881

      In order to receive Veterans Preference during the application review process, it is highly recommended that the required forms are included at the time you submit your application materials. Click here for the forms and information regarding Veterans Preference. Important note : Your preference form is submitted to a different location than your application materials. A DD214 is not a required document.

About this company
43 reviews
Founded in 1893, Montana State University - Bozeman has a national and international reputation for its excellence in undergraduate and...