Under the guidance of the Executive Director for Campus Health Services, this position assumes responsibility for the secretarial needs of the Executive Director and the other key personnel in Administration, which includes the Director of Administration, Director of Clinical Medicine, Director of Nursing, and the Financial Services Manager. In addition, this position will assist with clinical committee meetings and administrative tasks associated with compliance functions associated with the Environment of Care. The needs for this department include but are not limited to: producing and analyzing reports, processing academic interventions, recording minutes for administrative meetings, editing/proofreading with editorial assistance, composing confidential correspondence, maintaining administrative filing system including contracts, assisting with Performance Improvement (PI) functions and compliance to accreditation standards, and processing policies and procedures. Additional responsibilities include public relations and public contact in person, by telephone and by electronic communication methods, setting of appointments, arranging schedules, screening phone calls and processing correspondence. This position functions with the flexibility necessary to accommodate multiple managers within the organization. The Assistant to the Director position functions independently through coordination, planning, prioritizing, and communication, is able to expand and accept additional responsibilities as necessary. Advanced oral and written communication skills are essential due to the high volume of public relations and public contact involved. In keeping with the CHS mission of availability to the student population and community a direct email address is available through the office of the Executive Director to answer questions, problem solve, advise, refer, and channel questions to the proper resource. This position serves as a central resource for CHS employees as well.
High school diploma or equivalency and three years of progressively responsible administrative office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
American Recovery & Reinvestment Act Funded:
University of North Carolina - 17 months ago
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