Asst to the Chancellor-Special Projects
University of Illinois at Chicago - Chicago, IL

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The University of Illinois at Chicago (UIC), Office of the Chancellor is seeking applications for an Assistant to the Chancellor - Special Projects . The primary responsibility of this position is to provide high level administrative, advisory and planning support to the Chancellor.

Duties:
  • Consult with and advise the Chancellor on matters of significance by preparing reports, studies and analyses such as investigative research, organizational studies, trends and effectiveness analyses and facilitate communication plans.
  • Plan, implement and manage the development of the Chancellor’s special projects and lecture series.
  • Troubleshoot, analyze and assimilate complex information to determine appropriate course of action for resolution, including multi-tasking various projects and setting priorities to meet critical deadlines.
  • Serve as a member of the Chancellor’s official advisement team working collaboratively with senior leaders in the organization.
  • Exercise the authority of the Chancellor at various meetings with internal and external committees, agencies and/or other entities.
  • Create supporting documents and reports to assist in the preparation of the Board of Trustees meetings.
  • Serve as the back-up in the management of the office, as needed, including managing the Chancellor’s complex calendar, securing travel arrangements for meetings, conferences, and events.
  • Oversee conference room reservation system, including coordination with IT and/or Event Planning personnel, conference room setup and beverage service requests and setup.
  • Plan, assign and review work of staff to ensure that group objectives are met. Hire, train, develop and manage staff to ensure that a qualified staff exists to meet group objectives.

Qualifications:
  • Minimum of a Bachelor’s Degree required; Advanced Degree, JD or Ph.D preferred
  • Minimum of five years of executive project management experience working closely with senior leaders in a complex organization or higher education institution.
  • Knowledge of Microsoft Office suite (Word, Excel, PowerPoint).
  • Effective written and verbal communication skills. Strong analytical, problem-solving and organizational skills.
  • Must be detail oriented, flexible with his/her time schedule in that there may be after-hour events coverage, time-sensitive projects and occasional business travel.
  • Knowledge of University operations, policies and procedures.

For fullest consideration, please apply by July 7, 2014 at jobs.uic.edu. Please include a cover letter and resume with your application.

UIC is an EOE/AA/Minority/Female/Disabled/Veteran and has a strong commitment to serve its highly diverse community. We welcome applications from women, underrepresented minority groups, persons with disabilities, veterans, members of sexual minority groups and others who would enrich the University’s research, teaching and Great Cities’ mission.

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