Bi-Lingual (Spanish/English) Middle School Office Manager
LEAD Public Schools - Nashville, TN

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Position: Bi-Lingual Office Manager

LEAD Public Schools, Nashville's only charter school management organization, continues to grow to serve more students and more schools.

ABOUT LEAD PUBLIC SCHOOLS

At LEAD Public Schools, we firmly believe in the potential of every student. It is our vision that 100% of LEAD Public Schools students will graduate from high school and be accepted to a 4-year college or university. We have adopted a "Whatever it Takes" attitude toward making this a reality.

LEAD Public Schools first opened as LEAD Academy 6 years ago as a fifth and sixth grade program and will graduate its inaugural class in the spring of 2014. In addition to LEAD Academy, LEAD Public Schools now operates Cameron College Prep, the first district-charter partnership in the state. LEAD Public Schools also operates Brick Church College Prep, part of the TN Achievement School District.

Through ongoing professional development, LEAD staff members are supported in engaging in active pedagogy practices. We strive to organize our curriculum around interdisciplinary learning and as such, collaboration, cooperation, and teamwork are integral components of our school. Fieldwork, service-learning, capstone projects, student-led conferences, exhibitions of student work, Saturday school, and crew/advisory, and a strong ethos of family involvement are just a few of the features all contribute to a school culture of respect, responsibility, and engagement in learning.

REQUIRED QUALIFICATIONS

-Belief in the LEAD mission of developing responsible citizens who will graduate and be accepted to a 4-Year College or University

-Willingness to do " Whatever It Takes" to fulfill the LEAD Mission

-Evidence of self-motivation and willingness to be a team player

-High school diploma required; some college preferred

-Minimum of one year of secretarial experience

-Previous experience with diverse student populations or in an urban setting preferred

-Must be fluent in Spanish

Must have the ability to:

-Operate standard office equipment including utilizing pertinent software applications; planning and managing projects

-Prepare and maintain accurate records, do basic math, read technical information, compose a variety of documents, and/or facilitate group discussions, concepts of grammar and punctuation; and pertinent codes and regulations.

-Analyze situations to define issues and draw conclusions

-Have business telephone etiquette

-Balance doing a number of activities simultaneously: conduct meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment.

-Be flexible to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods.

-Work with a diversity of individuals and/or groups; work with a variety of data.

-Problem solve to identify issues and create action plans

-Communicate with diverse groups

-Maintain confidentiality

-Meet deadlines and schedules

PRIMARY RESPONSIBILITIES

-To facilitate the LEAD culture of high expectations

-Act on behalf of assigned administrator(s) in their absence (e.g., questions, concerns, and complaints) for the purpose of conveying and/or gathering information required for their functions in a timely manner.

-Administer first aid and prescription medications to students (under the direction of a health care professional) when the Health Technician is not available for the purpose of providing emergency and necessary care in compliance with established guidelines.

-Collect payments for a variety of events (e.g., bus tickets, student council, donations, fines, fees, fundraisers) for the purpose of completing transactions and/or securing funds.

-Compile data from a variety of sources (e.g., time sheets, budget reports, specialized reports, personnel records) for the purpose of processing data in compliance with financial, legal and/or administrative requirements.

-Compose a variety of documents (e.g., correspondence, agendas, minutes, newsletters, bulletins, reports) for the purpose of communicating information and/or creating documentation in conformance with established guidelines.

-Coordinate a variety of projects, functions and/or program components (e.g., facility usage, guest teachers, meetings, in-service events, travel and accommodations) for the purpose of completing activities and/or delivering services in a timely fashion.

-Coordinate daily substitute activities (certificated and non certificated) for the purpose of ensuring that staff absences are covered in a timely manner and that student safety and educational process needs are met.

-Maintain a wide variety of manual and electronic documents files and records (e.g., student registration data, student health forms, master calendar, budget data, employee records, financial records, reports) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

-Monitor a variety of activities on behalf of assigned Administrator (e.g., account balances, work order status, Worker's Compensation injuries, special projects, new teacher staffing, room assignments, maintenance work) for the purpose of achieving goals and meeting target dates.

-Monitor students referred for illness when the Health Technician is not available or those referred for disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.

-Oversee day-to-day office workload for the purpose of ensuring the completion of activities in an accurate and timely manner.

-Prepare a wide variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, meeting minutes, charts, operational procedures, manuals) for the purpose of documenting activities, providing written reference, and/or conveying information.

-Process documents and materials (e.g., time sheets, work orders, requisitions, travel reimbursements, budget transfers) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.

-Procure supplies and materials for the purpose of maintaining availability of required items.

-Reconcile account balances for assigned budget categories (e.g., student council, fundraisers, donations, requisitions) for the purpose of maintaining accurate account balances.

-Research a variety of topics (e.g., current practices, policies, education codes) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.

-Respond to inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies) for the purpose of providing information or direction and/or facilitating communication among parties.

-Support School Director and other assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

-Coordinate with interpreters to facilitate parent meetings

COMPENSATION

Depending on the interests and skills of the candidate, this position will be either a full-time or part-time position. LEAD offers a competitive compensation package and benefits (including medical, dental, life, disability and retirement/pension). Faculty members are provided a laptop and cell phone.

APPLICATION

To apply, please complete an online application through Applitrack at http://www.applitrack.com/leadacademy/onlineapp/default.aspx?all=1.

No phone calls please.