Building Services - Clerk IV
Horry County Schools - Conway, SC

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The Clerk IV – Assists with Administrative, Purchasing, Payroll, and Recordkeeping procedures related to Building Services.
Essential Duties
  • Performs data entry of Custodian work hours and benefit time in PeopleSoft.
  • Creates, manages, and tracks Purchasing Requisitions and Orders in PeopleSoft.
  • Reviews, tracks, and creates Purchase Orders for payment of all utility related bills for District School Facilities.
  • Assists in obtaining quotes for all supplies, materials, ensures lowest possible price following district procurement procedures and laws.
  • Receives, routes, records, and takes messages on incoming phone calls.
  • Scans and attaches credit card receipts in PeopleSoft; reconciles credit card statements.
  • Works closely with Building Services Assist Managers for supply inventory and requests.
  • Assists in developing and filling out forms and records for Building Services
  • Maintains a regular filing system for all records, correspondence, and other information.
  • Performs bookkeeping tasks associated with Building Services.
  • Assistant in tracking and placement of all Purchased Custodial equipment.
  • Track and assist with repair requests for Custodial Equipment.
  • Review of SchoolDude requests for Building Services.
  • Other Duties
    Perform such other tasks and assume such other responsibilities as may from time to time be assigned.
    Job Specifications
    Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.
    Minimum Qualifications (Knowledge, Skills and Abilities Required)
  • High School Diploma required; Associate’s degree in Business or Office Management preferred.
  • Minimum one year clerical experience required; or an equivalent combination of education and experience.
  • Completion of ACT WorkKeys.
  • Proficiency in keyboarding (50 wpm).
  • Working knowledge of office management procedures.
  • Familiarity with technical documents, engineering proposals, and related terminology.
  • Ability to work effectively with all district personnel and handle consultant arrangements.
  • Ability to prepare and/or process purchase orders.
  • Ability to be accountable for inventory and property management.
  • Knowledge of PeopleSoft and GovDeals.com preferred.
  • Ability to work with technical personnel, and contractors' field personnel.
  • Ability to use small office equipment, including copy machines or multi-line telephone systems; use computers for data entry; and use computers for word processing and/or accounting purpose.
  • Computer literacy and proficiency with Microsoft Excel, Word, and other software as needed.
  • Ability to assume work load and follow-up on tasks with minimal directions.
  • Physical Requirements
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand and reach with hands and arms; walk; sit; stoop or kneel; crouch or crawl.
    Additional physical requirements include the following:
    • physically capable of frequently lifting or moving up to 20 pounds;
    • specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus;
    • ability to sit and stand for extended periods of time;
    • manual dexterity for the purpose of using a telephone and data entry;
    • read a computer screen and printed material with or without vision aids;
    • hear and understand speech at normal levels and on the telephone; and
    • speak in audible tones so that others may understand clearly in person and on the telephone.
    Work Environment
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Pay Grade : 20

    This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the appropriate administrator or supervisor. Horry County Schools reserves the right to update, revise or change this job description and related duties at any time without prior notice.

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