The Business Service Center Coordinator, within the College of Public and Community Service (CPCS) will be responsible for carrying out routine financial, budgetary and human resources transactions for all departments within the CPCS, in accordance with university and departmental policies, processes and procedures. Duties include, but are not limited to: prepare all human resources related forms, including personnel action forms, additional compensation forms and other related paperwork for professional, classified, faculty, student and hourly employees within CPCS; route completed forms to the Assistant Dean for review; build off on researched material for required information in order to complete human resources related forms, including budgetary information, hourly, bi-weekly and/or annual salary to ensure accurate employment records, to ensure that employees are paid accurately and to ensure that funding for the position is coming from the appropriate account; under the supervision of the Assistant Dean for Academic and Administrative Affairs research discrepancies when necessary; serve as ProCard administrator for CPCS and prepare purchase orders and make purchases to ensure the smooth operation of the college; reconcile ProCard purchases ensuring compliance with sponsor terms and conditions, as well as University and departmental policies and procedures; receive all invoices for items purchased and process for payment; reconcile monthly Pro-Card statements and reimbursements; recharge appropriate account for items purchased to ensure that all items purchased are recharged to the appropriate account, to ensure balanced budget and to adhere and comply with university and grant regulations, policies and procedures; maintain all human resources and financial documentation related to purchases to comply with university and grant guidelines and to ensure proper documentation for audit purposes; work cooperatively with accounting, procurement, human resources and student employment and the Office of Research and Sponsored Programs (ORSP) to ensure adherence to policy and the timely processing of paperwork; coordinate the scheduling of conferences, meetings and workshops, including room and other accommodations, meals and other logistics; responsible for processing and reconciling all bills associated with such events; perform payroll or other time and attendance duties in a lead or back-up capacity, including entering time for staff and students, when appropriate; perform other duties as assigned.
Minimum of two years of full-time or equivalent part-time, experience in office management, office administration, business administration or business management is required. Knowledge of accounting, financial and personnel management practices and procedures is required. Basic knowledge of contracts and federal, state, local and foundation grants, including monitoring for compliance preferred. Working knowledge of University systems and infrastructure preferred. Knowledge of various administrative software, including Microsoft Office Suite. Ability to learn university-specific software applications, including but not limited to PeopleSoft HR Direct and PeopleSoft Finance. Ability to deal effectively with a wide range of constituencies including students, peers, clients, external consultants and faculty. Ability to exercise discretion in handling confidential information. Ability to work effectively as a member of a team. Strong oral and written communication skills. Strong interpersonal and organizational skills. Strong commitment to customer service.
UMass Boston is an Affirmative Action, Equal Opportunity, Title IX Employer. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, interviews, demonstrated physical ability to perform position requirements. Bargaining unit employees will be considered in accordance with Article 19, Section 3 of the current collective bargaining agreement. All appointments and promotions will be effective on a Sunday.
Please apply online with your resume, cover letter, and list of three professional references.
Closing date for applications:
July 18, 2013
- Classified Union Benefited.
- Full-time. Grade 15.
- Bi-Weekly salary $1,455.59
- State funded.
- Review of candidates will begin following the application closing date.