CONTRACT ADMINISTRATOR
Peoria OSF Healthcare System - Corporate Office - Peoria, IL

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Bachelor
  • 5 years experience required


  • GENERAL SUMMARY:

    Responsible for directing and coordinating all Sourcing and Contacting initiatives within assigned product categories. Conducts market research, creates category profiles, selects Sourcing strategies, develops RFI/RFP documents, determines the Total Cost of Ownership, and negotiates contracts including content and terms, for assigned product categories. Initiates, directs and participates in cost reduction efforts of the organization including but not limited to standardization, utilization, capitation, benchmarking and product conversion initiatives in order to favorably affect the financial performance of the organization. Mediates and resolves issues and disputes between vendors and OSF Healthcare System. May act as the OSF representative and voting member on Group Purchasing Organization contracting teams. Responsibilities and activities are done in support of increasing the financial strength and strategic capabilities of OSF Healthcare System, Independent Affiliates, and the designated OSF Healthcare System Group Purchasing Organization.

    1. Investigates, identifies and champions defined initiatives and financial targets for System level sourcing /category management strategies and initiatives for assigned spend.

    2. Drives innovation through the Sourcing process, with a focus on being OSF Mission driven and improving lives.

    3. Investigates, identifies, and champions well defined Sourcing and Contract Management defined initiatives and financial targets which increase OSF’s financial strength and capability, and enhances OSF’s reputation as a leader in healthcare.

    4. Responsible for timely reporting to agreed upon KPI's and presenting Strategic Sourcing plans, activities, and outcomes.

    5. Adheres to and consistently utilizes the OSF Healthcare Strategic Sourcing processes, procedures, and tool set to maximize the contribution of the Supply Chain Division.

    6. Establishes, leads and participates on multi-disciplinary Sourcing teams in order to most favorably affect the ethical, financial, and safe use of products and services by the System.

    7. Conducts market research through a variety of resources including but not limited to: bench mark data, trade journals, IDN relationships, GPOs, the internet, and attending seminars and conferences.

    8. Monitors contract compliance, penetration, and utilization in order to maximize contractual benefits for assigned spend.

    9. Routinely performs spend profiles, market reviews, and vendor business reviews for assigned spend.

    10. Facilitates and/or assists in implementation and conversions of negotiated contracts.

    11. Reviews contracts for appropriate contract law terminology including HIPAA, Medicare or other regulatory requirements as well as choice of law, venue, and risk of loss in order to most favorably affect the financial performance and operations of OSF Healthcare System.

    12. Promotes and encourages standardization of equipment and supplies in accordance with OSF Supply Chain Division policies, procedures, and sound business practices.

    13. Upon successful negotiation of terms and conditions recommends contract execution to the OSF Healthcare Board of Directors or their designees.

    14. Mediates and resolves issues between vendors and OSF Healthcare System in order to minimize the impact of product shortages, negative vendor performance, product or FDA recalls, and/or contractual performance.

    15. Assists in the development and promotion of the OSF Group Purchasing Affiliate relationship through positive words, actions and participation in various Group Purchasing functions.

    16. Develops and maintains a positive working relationship with all levels of OSF Healthcare System personnel, Administration, physicians, vendors and other agencies.

    17. Overnight or other travel necessary to evaluate products, services and equip-ment, attend national shows, conduct vendor site visits, research technology, and perform various services for OSF facilities.

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

    Bachelor's degree in Business Administration preferred, with five years to seven years of progressively more responsible experience for an organization utilizing a structured Strategic Sourcing model. Knowledge of Supply Chain processes, systems, and theories commonly used in the healthcare industry including but not limited to: Strategic Sourcing, ERP systems, logistics/distribution systems, inventory management, capital acquisition, Business Law, basic accounting and finance theories and applications.

    1.

    Bachelor's degree in Business or related field, MBA and/or Certified Purchasing Manager (C.P.M.) designation preferred.

    2. Demonstrated knowledge and history of success utilizing defined Strategic Sourcing models within the healthcare or other technical or regulated industry.

    3. Demonstrated success and/or capacity to achieve substantial year over year savings contributions to the organization.

    4. Demonstrated analytical, project management, Microsoft Office, and internet search skills with a strong knowledge of ERP system(s) utilized to develop, present, and execute complex strategies and initiatives.

    5. Self-starting, effective leader with exceptional interpersonal, written, and oral communication skills in order to develop effective relationships with all levels of staff and management.

    6. Ability to provide problem solving leadership while working independently, yet cohesively within a high performance, competitive, team environment.

    7. Analytical skills necessary to analyze data and contracts in order to accurately identify the total cost of ownership of highly technical and regulated products and services.

    8. Ability to perform complex return on investment studies.