Directs the financial affairs of the organization and prepares financial analyses of operations, including interim and final financial statements with supporting schedules, for the guidance of management. The Controller/accounting Manager is responsible for the company’s financial plans and policies, accounting practices, the conduct of its relationships with lending institutions and the financial community, the maintenance of its fiscal records and the preparation of financial reports. The position involves supervision over all accounting and financial functions. This includes supervision of the monthly close process; monthly, quarterly and annual billings to clients for services provided; billing reimbursements from clients; collection of accounts receivable; supervising accounts payable, payroll, monthly reporting to the President/CEO, monthly forecast and annual budget.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Preparation of annual budget.
Coordinates and oversees the month-end financial closing process to ensure transaction are recorded timely and accurately.
Reviews various required reports such as account reconciliation and financial statements.
Compiles reports required by management.
Administer monthly financial reporting process, including analysis of forecast variances.
Prepare monthly schedules and reports, including P&L, earnings analysis, revenues, operating income and account reconciliations.
Review journal entries and provide corresponding source documentation.
Prepare and review financial analyses and reconciliations for P&L related accounts
Provide reporting to third parties and other internal groups, as necessary.
Provide management support to ensure month-end close is completed timely and accurately.
Prepare and review vendor payment requests and coordinate payments with Accounts Payable.
Coordinate, contribute to and enhance consolidated accounting, financial reporting and work flows.
Adhere to deadlines and work productivity status goals.
Direct collection activities, investments, income, prepaid expenses and other assets.
Prepare for and oversee client and other external financial audit processes.
Maintain files supporting the month-end consolidation.
Monitor company activity and balances including research and resolution of out-of-balance accounts, confirmation of monthly balances.
Prepare trial balance documents and prepare any reconciliations and/or adjustments.
Manage and develop accounting/finance department personnel, who will assist with billing, receivables and payables.
Assist President and VP-Operations in building relationships with remote managers to ensure that their financial support needs are met.
Complete special projects for financial and operating management as necessary.
Review, document, and enhance policies and procedures for accounting functions.
Complete special projects for financial and operating management
Other duties as assigned.
Manage, develop and provide work direction to staff of accounting personnel, including billing, accounts receivable and accounts payable in accordance with supervisory principals and company policies.
KNOWLEDGE, SKILLS AND ABILITIES:
To be successful in this position, the incumbent must possess the following knowledge, skills and abilities:
Education and Experience:
BS/BA degree from an accredited college or university with accounting/finance focus plus advanced degree or CPA required.
Five plus years public and/or private accounting experience required.
Three plus years of previous supervisory experience.
Previous experience in a multi-state, multi-location maintenance, janitorial or other contract service environment a plus.
Previous experience in budgeting, report writing, auditing and financial analysis.
Excellent verbal and written communication skills to interact effectively with non-finance supervisors, co-workers and customers.
Strong accounting / GAAP knowledge / SAP knowledge
The ability to work well with others in a fast-paced, dynamic environment with often changing and conflicting deadlines.
Detail-oriented with strong organizational, analytical and computer skills.
Read, understand and follow work instructions, directions and safety rules and regulations, grasp new concepts, problem solve and instruct others.
Strong MS-Excel, Word and PowerPoint skills required.
Previous experience with accounting and billing software, preferably Great Plains.
The ability to perform tasks with reasonable independence.
The ability to maintain confidentiality in all matters.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to bend, sit, stand, squat, stoop, walk, push, pull, reach with hands and arms at shoulder level or below, use hands to finger, handle and/or feel objects, tools or controls, speak and hear.
Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 25 pounds.
Employees are responsible for performing their duties in an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment.
Work is generally performed indoors.
Noise level is generally low.
The employee must at all times adhere to the company’s and work site’s safety and environmental protection practices by performing work safely and in accordance with established standards.