Campus Registrar - West (IMMEDIATE OPENING)
YES Prep Public Schools - Houston, TX

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JOB TITLE: Campus Registrar

REPORTS TO: Campus Operations Manager

JOB GOAL :

Provide leadership to plan, organize and manage all of the activities related to the records and registration areas, including serving as the official authorized keeper of the campus student records.

ILLUSTRATIVE RESPONSIBILITIES AND DUTIES:
  • Custodian of student records including creation and maintenance of all student cumulative folders including the confidentiality of such files;
  • Organize, manage and lead the enrollment, registration and withdrawal process for all students;
  • Manage and maintain student and PEIMS data entry in SIS system;
  • Monitor all data pertaining to information including attendance, grade reporting, special programs and balancing to manual records;
  • Assist Operations Manager with grade reporting verification process;
  • Maintain the distribution of student information to all responsible personnel of special programs and campus personnel;
  • Maintain student data in all state systems;
  • Serve as a liaison between campus personnel and Home Office regarding student information;
  • Assist Operations Manager with creation of student schedules and dispersion of transcripts;
  • Assist office staff with general clerical duties as needed;
  • Complies with and supports organization policies; assist in the development and implementation of future office policies and procedures as it pertains to student data;
  • Maintains records and generates reports, including a variety of routine technical and administrative assignments;
  • Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
  • Communicate with campus leadership as needed, particularly related to student information and compliance related to YES Prep Student Handbook (attendance, tardies, truancy, etc);
  • Perform responsible and difficult clerical and technical work with accuracy, speed, with minimum of supervision and high degree of accuracy;
  • Compile and maintain complex records and reports involving a large number of unit records and a large volume of changes;
  • Additional duties as assigned

CAMPUS SPECIFIC RESPONSIBILITIES AND DUTIES:
  • Assist with the creation and maintenance of the master schedule

PROFESSIONAL EXPECTATIONS
  • Demonstrate behavior that is professional, ethical, and responsible;
  • Participate in workshops, seminars, and conferences to enhance knowledge and skills;
  • Demonstrate knowledge, and support of YES Prep Schools mission, values, standards, policies and procedures, confidentiality standards, Employee Field Guide expectations and code of ethical behavior as stated in the Field Guide;
  • Ensure compliance with all state and federal laws, local board policies, administrative guidelines, and the Texas Educators’ Code of Ethics;
  • Serve as appropriate role model for YES Prep colleagues, students, staff, and parents;
  • Conduct self in a professional manner at all times;
  • Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction;
  • Ability to communicate effectively and appropriately with others.

QUALIFICATIONS:

The ideal candidate for this position will possess the following:

Education/Certification
  • Equivalent to graduation from high school, Diploma
  • Associate degree (preferred)
Experience
  • Two years of exemplary record working in a fast paced school environment
  • Minimum of 3 years in data entry position
Skills and Mindsets
  • Belief in and commitment to the mission and core value of YES Prep Public Schools
  • Openness to giving and receiving frequent feedback
  • Demonstrated ability to work on a team
  • A dedication to learn, grow, and develop as a professional
  • Belief that every student can and will achieve
  • Ability to work urgently in a fast-paced and results-oriented environment
  • Strong written communication skills
  • Ability to juggle multiple tasks and initiatives at once
  • Detail-oriented and self-directed
  • Initiator, problem-solver, and creative thinker
  • Ability to maintain emotional control under stress
  • Ability to communicate effectively in multiple languages including English and Spanish (preferred)

Physical Demands/Environmental Factors
  • Frequent prolonged and irregular hours of duty
  • Some light manual labor
  • Endure inclement weather conditions to provide for student safety

COMMITMENT AND COMPENSATION :

Length of Work Year:

Full-time, non-exempt, hourly position; evening and weekend commitments also may be required

Compensation and Benefits:

Compensation commensurate with experience; YES offers a friendly and committed team of colleagues, and a comprehensive benefits plan including medical, dental, vision, life and disability, plus supplemental policies, and retirement programs, including the Teacher Retirement System of Texas (TRS) and a 401(k) plan.

* The forgoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. YES Prep Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy or veteran status.

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