Pay Level 2 – Non-exempt $7.88-$12.93
Under the supervision of the County Attorney , the Clerk/Typist I position serves as a receptionist and involves the performance of varied clerical and legal duties in the County Attorney 's office. The varied responsibilities include preparing and filing various legal documents, organizing and maintaining records, drafting of correspondence, and the scheduling of hearings, meetings, and conferences. Work is subject to review by the County Attorney .
· Performs receptionist tasks;
· Prepares subpoena's;
· Prepares various legal documents per Attorney instructions;
· Files various legal documents with District Court and/or sends to appropriate parties;
· Makes notification to victims, witnesses, law enforcement personnel and other necessary parties of the date and time of court hearings;
· Makes the legally required notification to victims of relevant court proceedings;
· Schedules hearings, meetings, and conferences with various parties;
· Creates, organizes and maintains various records and files;
· Performs acts as a Notary Public;
· Responds to public inquiries both in person and over the telephone;
· Participates in the general activities of the office when which assigned.
· Performs other duties as deemed necessary or assigned;
· Attends training seminars and classes as required by the County Attorney ;
· May be required to cross train in other suitable county departments.
Clerk/Typist I – County Attorney
Experience: No experience is required. Employee is expected to have acquired the necessary information and skills between six months to one year in the position.
Education: High school diploma or GED equivalent.
Technical Skills: Strong analytical, documentation and organizational skills. Ability to deal tactfully with other persons and to communicate effectively and clearly, both orally and in writing. Proficiency in using computer software applications to include word processing, spreadsheets and databases. Ability to efficiently operate typewriters, adding machines, computers, photocopiers and related office machines. Knowledge of filing, typing and clerical procedures. Knowledge and understanding of legal correspondence preferred.
Problem Solving: Limited problem solving exists. Typical problems involve handling inquiries from the public and handling multiple tasks at the same time.
Decision-Making: Limited decision making responsibilities. Tasks assigned are in accordance with standard procedures and legal requirements.
Supervision: Limited direct supervision provided relating to daily job functions. Work performance is reviewed for general procedures and accuracy. Employee does not have supervisory responsibilities over subordinate personnel.
Financial Accountability: Employee is accountable for the proper recording and collection of copy and diversion fees.
Personal Relations: Extensive contact with the public, law enforcement personnel, and attorneys.
Working Conditions: Adverse working conditions generally do not exist in this position. Work hours are generally between 8:00AM and 5:00PM . Some overtime may occasionally be required.
Physical Requirements: To perform the duties of this job, the employee must have fine and gross manual dexterity. Specific vision abilities required by this position include close vision, color vision and depth perception. Ability to sit and stand for longs periods of time. Ability to lift up to twenty-five (25) pounds; bend, stoop and kneel.