Incumbent in this class is responsible for performing routine clerical and typing tasks involved in processing varied office materials. The work is performed in accordance with comprehensive detailed instructions from the immediate supervisor. The incumbent has frequent contact with persons either within or outside the agency.
Examples of Work Performed:
Performs routine clerical and typing tasks involved in processing varied office materials such as letters, manuscripts, newsletters, requisitions, memoranda, and reports or summaries.
Sorts and distributes incoming mail; prepares outgoing mail.
Places local and long distance calls upon request; refers incoming telephone calls and visitors to the appropriate person or functional area.
Distributes information, brochures and forms for the department.
Assists in maintaining a filing system for classifying, retrieving, and disposing of such materials as correspondence, record reports and other documents.
Deals with the sorting and mailing of large and small mail outs of letters and various materials as required.
Assists in the ordering of office supplies.
Performs related or similar duties as required or assigned.
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.
1. Performs routine clerical tasks such as processing various office materials, sorting, distributing and preparing mail, filing, and ordering supplies.
2. Distributes information brochures and forms.
3. Refers incoming calls and visitors.
Graduation from a standard four-year high school or equivalent ( GED ).
Typing: 30 wpm
Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.
Special instructions to applicants
Please understand that you will not be considered an applicant until all required clerical tests have been successfully completed. All tests are administered between 8:00 AM – 4:30 PM, Monday – Friday, in the Department of Human Resources. All pre-employment tests are to be taken while the position is still open and accepting applications. Any tests taken after a job has been closed will not count for that position, however, the score will be recorded on their application with the date test was completed.
Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply.
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