Performs routine clerical functions such as typing, filing, answering telephone, maintaining records, etc. for assigned department/division.
Types correspondence, reports, memorandums, file cards, requisitions, purchase orders, etc. and other items as needed for assigned department/division.
Answers phones and route calls to appropriate party; greets public and performs receptionist duties as needed.
Maintains and updates records, files, inventories, logs, etc. as assigned.
Processes and distributes mail.
Schedules appointments and sets up meetings.
Assists in preparing and distributing monthly reports for departments, divisions, City, State and other government agencies.
May perform specific functions as needed in assigned department/division such as: preparing tax statements, issuing tax certificates, issuing permits and licenses, completing fingerprint cards, maintaining case logs, responding to radio calls and dispatching information, entering and retrieving data from computer.
Performs all other related duties as assigned.
Education High School Diploma or GED Experience 6 months experience in office/clerical experience or related training required. REQUIRED SKILLS & ABILITIES Knowledge of: · Knowledge of and ability to follow general office procedures and practices. Ability to: · Ability to accept responsibility and account for his/her actions. · Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks. · Ability to be punctual and attend work regularly · Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. · Ability to perform work accurately and thoroughly. · Ability to communicate clearly and concisely, both orally and in writing. · Ability to operate office equipment such as photocopier and telephone. · Ability to deal with the public and other City personnel in answering questions and relaying information to appropriate parties. · Ability to handle a variety of general office and clerical functions/tasks. · Ability to maintain confidentiality. Skills · Skill in use of personal computer including Microsoft Office, Open Office or similar word processing programs, e-mail and the INTERNET. · Good grammar and writing skills, good telephone and communication skills. · Must pass typing test with minimum score of 40 words per minute.
Must submit to and pass a pre-employment drug test.
City of Lewisville, TX - 11 months ago