Temporary part-time position that will be renewed each year if the grant is still available.
- Types a variety of presentations, letters, memoranda, reports, transmittals, agenda and similar documents through various Microsoft Office Programs (i.e. Excel, Word, and Publisher); proofreads documents for accuracy.
- Assist the Director with compiling and typing statistical reports.
- Manages, maintains, and produces program-related Excel spreadsheets utilizing a personal computer; provides queried reports as requested.
- Assist with developing and distributing marketing materials, i.e. brochures, bookmarks, etc.
- Perform purchasing functions of ordering supplies and equipment through SAP,; including preparation of contracts with outside agencies.
- Assist in maintaining the grant's budgets.
- Assist staff with program related awareness activities for grant.
- Prepares timesheets and leave of absence reports for professional staff.
- Arranges necessary appointments, meetings and travel for the Director and Coordinator in the office.
- Organizer and maintain filing system and file correspondence.
- Assists in the preparation of various mailings; and opens and sorts mail into designated categories.
- Communicate professionally and courteously with the public, University staff, and faculty regarding arrangements for travel, lodging, facilities, food service, and acquisition of supplies and materials.
- Acts as receptionist by screening visitors and telephone calls and responding appropriately to faculty, staff and students regarding procedures to be followed.
- Operates all office equipment such as computers, printers, typewriters, copier and fax machine.
- Transcribes oral histories for archival purposes.
Required Skills, Knowledge & Abilities:
Skill in using a typewriter console at a minimum speed rate of 40 words per minute. Ability to proofread information for conformance with a prescribed pattern or form, to assure the adherence to clerical office methods, or for compliance with specific administrative or procedural rules. Ability to transfer information and present it in a modified form according to rules and procedures. Ability to collect and organize material for reports by determining what available information should be included and presenting the information in a prescribe organized format. Ability to compose straightforward informational correspondence such as transmittals or acknowledgements in reply to request or questions on the work process or related information. Ability to organize work and develop effective work methods in an area which involves variable phases of different techniques and procedures. Ability to make duty oriented decisions on the basis of well defined standards and precedents.
Minimum of Education / Training:
Six months as a Clerk Typist 1 and educational development to the level of eighth grade; or Completion of high school business curriculum which included at least one typing course; or Any combination of equivalent experience and training.