Clerk, Purchasing / Mail
Arkansas Foundation for Medical Care - Fort Smith, AR

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Responsible for all incoming deliveries including mail, supplies, packages, etc. Coordinate cleaning, maintenance and repair needs with appropriate external vendors. Coordinates inventory and documentation of all AFMC furniture and equipment.


1. Serve as the Purchasing Coordinator. a. Validate coding of requisitions. b. Place and receive orders. Ensure accompanying documentation is complete and compliant with financials policies, procedures and contractual requirements. 2. Process incoming and outgoing mail including: a. Coordination of receipt of internal mail, b. Deliver internal and external mail and packages to various departments and employees, c. Weigh and affix appropriate postage to outgoing mail, and d. Process and distribute office supplies, medical charts, reports, etc. 3. Maintain postage log of monthly usage and cost for accounting purposes. 4. Coordinate equipment and furniture inventory for all AFMC locations. Perform inventory on a semiannual basis, and/or as requested. 5. Process and stock incoming supplies maintaining adequate inventory for business needs. 6. Coordinate proper disposal of confidential materials. 7. Serve as backup for review and process of travel requests. Ensure accompanying documentation is complete and compliant with financials policies, procedures and contractual requirements. 8. Log checks received in check log. 9. Scan and attach supporting documentation. 10. Adhere to format, content and style guidelines, giving consideration to usability and ensuring accuracy, consistency, and quality. 11. Communicate needs and requests to other team members as appropriate. 12. Follow AFMC, state and federal protocols regarding data confidentiality/security and HIPAA compliance. 13. Additional duties as assigned.

Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices) :

Mobility, reaching, bending, lifting, grasping, ability to read and write, ability to communicate with personnel, ability to remain calm under stress and ability to lift up to 50 pounds. Must be capable of performing the essential functions of this job, with or without reasonable accommodations.


Required : High School Diploma

Desirable : Associates Degree or additional education


Required : One (1) year experience in a mail clerk and/or general maintenance role

Desirable : Knowledge of computerized A/C / Heating system.


Beginning skill level with MS Office (Word, Excel and Outlook)

Type 25 wpm

Ability to maintain confidentiality

Strong oral communication skills


Customer service

Ability to meet deadlines

Attention to detail


Ability to work collaboratively and independently to achieve stated goals


Ability to relate professionally and positively with staff, business partners, customers, constituents, recipients and the public

Ability to multitask

Ability to prioritize

Strong organizational skills

Problem solving skills


Ability to travel including overnight travel

Time management skills

Valid Driver’s License

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