Clinical Research Coordinator - Medicine
University of Illinois at Chicago - Chicago, IL

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The Department of Medicine at the University of Illinois at Chicago is seeking to fill a Clinical Research Coordinator position.

The Clinical Research Coordinator is responsible for overseeing submission and renewal of all Project WISH protocols to the Institutional Review Board (IRB) and quality control of data. Project WISH is a clinical trials research unit within the Department of Medicine/ Division of Infectious Diseases. We conduct multiple clinical trials and other research protocols simultaneously, with government and industry sponsors. Our primary goal is the development of a preventive vaccine against HIV; we participate in clinical trials for other vaccines and in other related research.

Duties:
The Clinical Research Coordinator will be responsible for the following:

  • Preparing all IRB correspondence and maintain regulatory binders for each protocol.
  • Initial applications
  • Amendments
  • Prepares responses to modifications
  • Prepares adverse event reports
  • Maintains database files with all expiration dates for IRB protocols and staff trainings.
  • Uploads initial applications and amendments into NIH portals for all project protocols.
  • Communicates with IRB staff in writing and by phone for clarification and questions about applications
  • Maintains calendars, monitors deadlines and makes timely submissions with adequate lead time
  • Prepares documents for central IRBs, in addition to UIC’s IRBs
  • Developing protocol checklists and quality assurance sheets for each protocol visit.
  • Quality assurance monitoring: reviewing charts in accordance with QA plan.
  • Coordinating research protocols:
  • Conducts informed consent with potential volunteers.
  • Assists clinic staff in medical history.
  • Completes screening process and determination of best protocol “fit” with clinical and recruitment teams.
  • Follows protocols and remain within guidelines of the NIH, FDA, industry, and IRB.
  • Obtain required specimens for visits.
  • Monitors volunteers post vaccination.
  • Conducts follow up monitoring between visits.
  • Processes, stores, and ships specimens in accordance with protocol.
  • Monitors and orders supplies.
  • Other duties as delegated (shipping and notification, schedule PEs, visit calendars, follow up data base, data entry, supplies ordering, .
  • Assist with data collection
  • Follow data entry guidelines for NIH and industry studies.
  • Complete required protocol visits.
  • Maintains database files for protocol, including schedule, visit, locator and basic demographic data for each participant.
  • Documents and follows up on adverse events and medications.
  • Reports appropriate information to clinical coordinator or PI / co-PIs.
  • Limited statistical analysis of data collected on volunteers (reports, compliance, QA monitoring).
  • Proficiency in Word and other support software.


  • Qualifications:
    Bachelor degree in nursing, mental health, psychology, pharmaceutical sciences, social science, or a related field required. Certified Clinical Research Coordinator (CCRC) preferred. At least one year experience in a research discipline required. Experience with diverse study populations as well as HIV experience is desired.

    For fullest consideration please upload a .pdf copy or your resume and supply three references when completing your application.

    UIC is an AA/EOE. Women and Minorities are encouraged to apply.

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