The City and County of Denver's Business Management Services administrative is seeking qualified candidates for the position of Contract Compliance Coordinator. This individual will act as an onsite representative at Denver International Airport (DIA).
The Contract Compliance Coordinator will ensure that all contractors are in compliance with City contract policies and procedures. We need an individual with excellent Customer Service who is also a detail oriented individual to be responsible for the simultaneous coordination of procuring contracts, conducting audits, and ensuring payments to contractors and consultants. The Contract Compliance Coordinator will ensure that project managers, supervisors adhere to Aviation Departmental and contractual policies and procedures.
DIA is more than a world class airfield; it's a complex enterprise that generates over $550 million in annual revenues from a wide variety of sources. DIA is the 5th busiest airport in the nation and the 10th busiest in the world. As the nation's newest major airport, DIA has the capacity to double in size and is poised for future growth. DIA is a major hub airport, serving as the port for the Rocky Mountain Region, and is essential in linking Denver's people and products to the world. DIA's 16,000-foot runway - the longest commercial runway in North America - and its central location in the United States position the airport ideally to handle future growth in international traffic.
The Business Management Services (BMS) is dedicated to advancing economic prosperity for the City of Denver, its businesses, neighborhoods and residents. Working with a wide variety of community partners, OED operates to create a local environment that stimulates balanced growth through job creation, business assistance, housing options, neighborhood redevelopment and the development of a skilled workforce.
To apply for this position, please select the apply button at the top of this page, or visit http://www.denvergov.org/jobs.
Contract Administration and Compliance: Ensuring adherence to strict prompt pay timeliness while ensuring accuracy and quality of work.
Monitoring over 200 construction and professional services contracts.
Maintain positive, proactive communication and required action through the entire contract management process. This includes prior to beginning the process, during the process, following the process and planning for starting the process again as required.
Develops, implements and participates in Quality Assurance (QA) projects and initiatives to monitor, improve and enhance contracting processes.
Develops, maintains and manages reports, narratives, information databases and required contract documentation.
Review process, forms and procedures for contract procurement with supervisor, monthly. Communicate with project managers, attorneys, risk managements, finance and public for suggestions and advise as necessary for contract procurement process.
Analyze researched data and provide status reports and follow up on missed deadlines. Prepare forms and correspondence to ensure a seamless flow of the contracting process. Maintain complex automated contract system. Responsible for the operational management of assigned contracts beyond contract expiration, including processing invoices while maintaining logical and easily retrievable files for the purpose of responding to requests for information by auditors, airport legal, and other divisions/entities as needed. Coordinate and assist in the maintenance of management reports by ensuring accurate and timely updated data. Based on unit process documentation, apply LEAN methodologies to a minimum of (3) three areas within the department identifying and eliminating waste, resulting in a more efficient and value-added process. Interprets specifications, clarifies scope of work with project manager, act as liaison throughout process and assist in the coordination of completeness and accuracy of contracts from inception to execution (RFP, RFQ, IFB, PO, SOQ, Sole Source, Grants). Control, monitor and ensure that procurements are responsive to Aviation needs. Review drafts of contractual documents for accuracy prior to signature. Make recommendations as required. Liaison between city agencies, project managers and contract personnel. Ensure ongoing contract compliance with the prompt pay ordinance, contract billing terms and invoicing procedures, bonds, insurance, subcontractor payments, and contractor/consultant non-conformance.
Responsible for withholding and releasing moneys in an accurate and timely manner with regards to the above areas of compliance, as well as upon request from applicable divisions and City agencies.
Bachelor's Degree in Business Administration, Public Administration, Construction Management or a related field.
Two years of paraprofessional or technical experience evaluating contracts for compliance with standards driven by some combination of service, performance, and financial criteria.
A combination of appropriate education and experience may be substituted for the minimum education and experience requirements on a one to one basis. For example, without a Bachelor's degree you would need 6 years of experience to substitute for the 4 year degree and 2 years experience requirement.
Preferred Qualifications :
The ability to coordinate functions, programs or projects in various stages of completion. An ability to train project managers and contractors on program requirements. Ability to do statistical compilations and investigate variances. Ability to speak clearly and communicate one-on-one, in small groups and to make presentations; to facilitate meetings, to listen actively, to persuade others to accept recommendations. Excellent grammar, punctuation, spelling, style with the ability to read and write reports. Experience with MS Office applications. Advanced proficiency with standard computer spreadsheets, word processing, database management and accounting and administration software. Ability to understand construction and professional services contractual terminology. Decision making and problem solving ability. Ability to be detail oriented, ensure accuracy and ensure deadlines are met. Ability to be organized and work on multiple contracts in a fast paced environment. Ability to maintain confidentiality Work in a team environment. Public Speaking The following technical experience is preferred : Microsoft Excel Microsoft Word Adobe Professional Access Database Alfresco PeopleSoft Maximo
FBI Criminal Background Check required : an FBI criminal background check is required for all positions at Denver International Airport (DIA). Employees are also required to report any felony conviction and/or moving violations to maintain this clearance / be eligible for continued employment. A pre-employment drug test will be required and a physical may be required, by position.
Snow / Emergency Duties: Denver International Airport is a 24/7/365 team operation. If weather conditions warrant or an emergency crisis occurs, all DIA employees can be required to work extended hours and/or shifts. We offer a competitive benefits package including:
Medical, Dental & Vision Plans (multiple programs)
Paid Time Off (combined vacation/sick leave)
Retirement (Pension Plan & 457 Deferred Comp Plan)
Flex Spending Account
Parking Flex Cash
Life Insurance; Short-term and Long-term Disability Insurance
Domestic Partner Programs
Wellness Center & Classes
Education & Training Classes Learn more about our benefits on our website at: www.denvergov.org or by clicking here . No relocation assistance is available. The City and County of Denver values leadership that influences the commitment, ability and willingness of employees to provide quality service to the citizens of Denver. Classification Title : Contract Compliance Coordinator
Working/Functional Title : Contract Compliance Coordinator
Pay Grade : 806-A
Agency : DIA
To Apply : please select the apply button at the top of this posting / visit: www.denvergov.org/jobs
Testing : Supplemental Questions Background Check/Drug Testing: Candidates must pass a criminal background check, 10 year employment verification and education verification. Additional checks such as credit and drug testing may be required. Probationary Period : The successful candidate will be required to complete a minimum six month probationary period (benefits will be active during this time) prior to attaining Career Status with the City.
Recruiter : LF
The City and County of Denver - 19 months ago