Position reports to the Director of Purchasing and Contracts. Performs advanced contract management work. Work involves developing and evaluating a broad range of agency contracts for services. Assists agency personnel with planning, coordinating fiscal data, preparing contract specifications, preparing solicitation documents; and overseeing the evaluation and award process. Conducts needs assessment to determine requirements for the purchase of services. Negotiates contract renewals and amendments. Provides guidance regarding contract administration, policies and procedures. Responsible for assuring compliance with state laws, rules and policies. Interacts with internal agency staff and external oversight agencies. May train others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Prepares monthly reports. Process contracts and purchase orders in the Oracle (PeopleSoft) system and uploads solicitation and award documents to the Electronic State Business Daily (esbd) through the Comptroller of Public Accounts web portal. Performs other duties as required.
Education: Graduation from an accredited four-year college or university.
Experience: Two (2) years of progressively responsible professional experience in government contracting and procurement. Prefer State of Texas government work experience and experience in PeopleSoft/Oracle Financial System, contract development, contract management and the state of Texas HUB Program.
Substitution: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.
License/Certification: Must possess at a minimum the Texas Certified Purchaser (CTP) certification. Must possess or be able to obtain within one (1) year of employment the Certified Texas Purchasing Manager (CTPM) certification.
Note: A practical exam may be administered at time of interview.
Knowledge, Skills, and Abilities (KSA):
Knowledge of: Principles and practices of governmental purchasing processes; contract management; statutes and procedures; competitive sealed proposal; Request for Proposal and negotiated contracting processes; Texas Historically Underutilized Business Program; the Texas Contract Management Guide and its requirements.
Skill in: Effective verbal and written communication; using MS Word, Excel, PowerPoint, Project Management, and Outlook; establishing and maintaining effective work relationships with co-workers and work related contacts; meeting deadlines; interpreting, analyzing and explaining organizational policies and procedures.
Ability in: Effectively plan and complete multiple tasks; work independently with little supervision; work as a member of a team; devise appropriate solutions to problems; compile and analyze data and prepare concise reports.
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Salary is dependent on qualifications.
Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.
In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).
The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.
There is a 90-day waiting period for health insurance coverage and retirement contributions for new hires and re-hires.
This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.