Definition: Under general direction of the Community Manager or designated Assistant Community Manger, plans, directs and supervises the administrative functions and operations of the Salt River Pima-Maricopa Indian Community Court. Directs, manages and supervises the activities of the court staff and handles complex administrative matters for the Court (s) in a highly competent and responsible manner.
Examples of Tasks:
Essential functions: (Essential functions, may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification. Tasks:
Plans, directs and supervises the SRP-MIC Court operations, activities and procedures, including but not limited to court services, clerk of court services, fines administration, case flow and records management, and budget administration functions; coordinates the activities of the Court with other Departments and serves as the Clerk of the Court.
Determines, with input from the judges, how case files are handled so that the files are always in order, easy to find and available whenever needed for court business.
Develops, implements and oversees the Court administration’s work plan; organizes, prioritizes and assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures; makes recommendations and modifications as required.
Plans, organizes and supervises the activities of professional, technical and clerical staff; selects, trains, motivates and evaluates personnel; provides or coordinates staff training; prepares performance evaluations for Court staff and programs and implements discipline and termination procedures for court personnel.
Participates in the development and administration of the Court’s budget; directs the forecast of funds needed for staffing, equipment, materials, services and supplies; monitors and approve expenditures; implements mid-year adjustments; researches and pursues additional Court Funds through the preparation of grant proposals.
Compiles and evaluates statistical data on efficiency and effectiveness of Court operations, and makes appropriate written and verbal recommendations as needed; maintains compliance with statistical reporting requirements and jury management and accounting and records management policies and procedures established by the Court Administration.
Responds to and resolves difficult and sensitive citizen inquiries and complaints; meets with the media to provide information and responds to inquiries as required; represents the Court Administration before boards, committees, Community interdepartmental meetings, and the Tribal Council.
Works closely with the Chief Judge to ensure that court matters are handled efficiently and fairly.
Performs other related duties that enhance and facilitate departmental operations.
Knowledges, Abilities, skills, and other charateristics:
Knowledge of Tribal court functions, procedures, forms, records systems, and legal terminology.
Knowledge of office management procedures, including the use of standard office equipment.
Knowledge of the principles of effective supervision, including staff training and leadership.
Knowledge of principles and practices of organization, administration and personnel management, and research and analysis techniques, methods and procedures.
Knowledge of administration of public sector finance including contract administration and requests for proposal (RFP) process; principles and practices of tribal court budget preparation and administration and accounting.
Knowledge of how trial and appellate courts work
Skill in establishing and maintaining effective working relationships with staff, attorneys, judges, law enforcement officers, and the public.
Skill in managing workload volume through effective planning and use of staff resources.
Skill in completion of technical legal documents requiring a high degree of accuracy.
Skill in assigning, coordination, and evaluating the work of subordinate staff.
Ability to communicate effectively, clearly and concisely, both orally and in writing.
Ability to analyze and evaluate statistical data and make recommendations and refinements to increase the efficiency and effectiveness of the Court.
Ability to get along with people who may be in distressing situations.
Education and Experience: Bachelor’s degree in Public Administration, Business Administration, Pre-Law, or a related area in Indian Justice and Indian Judiciaries, plus three years of highly responsible court administrative support work in a court or law office. Equivalency: Any equivalent combination of training or experience that would enable the candidate to satisfactorily perform and meet the duties required may be considered in meeting the stated minimum requirements. Insurability – Must possess and maintain a valid Arizona Driver’s License and be able to meet the SRPMIC insurance standards.
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing . “SRPMIC is an Equal Opportunity/Affirmative Action Employer” Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate. In order to obtain consideration for Community member/Native American preference, applicant must submit a copy of Tribal Enrollment card or CIB which indicates enrollment in a Federally Recognized Native American Tribe by one of the following methods: 1) attach to application 2) fax (480-362-5860) 3) mail or hand deliver to Human Resources. Documentation must be received by position closing date.
The IHS/BIA CIB form is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.