Court Program Specialist II - Appellate Panel Coordinator and Case Manager
Eleventh Judicial Circuit of Florida - Miami, FL

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The Appellate Panel Coordinator and Case Manager prepares and maintains the appellate panel rotation list of Circuit Court Judges and ensures that panel selection criteria are met. In addition, the Case Manager prepares the panel rotation list for County Court Judges overseeing administrative cases. The Case Manager performs various case management functions to ensure that requirements and criteria are met before assigning the case to an appellate panel. Assigned and scheduled cases are communicated to the Clerk of the Court. The Case Manager answers case inquiries and handles requests from State Attorney’s Office and private appellate attorneys. After the hearing is set, hearing notices are mailed to all parties and copies are provided to the Clerk of Courts for recording. This position works closely with the Appellate Administrative Judge and assists with answering questions received from Judges, appellate attorneys, and the general public about the appellate panel process. The position works under the direct supervision of the Director of the Circuit Civil Court Operations Division as well as independently according to procedures and reports activities through periodic meetings.

•Research and review cases and other documentation for scheduling criteria compliance and set for calendar for the appellate panel.
•Compose, print and mail hearing notices based on setting, to all parties, including the Clerk of Courts.
•Update appeals program database for procedural and/or administrative and assignment changes throughout the circuit.
•Organize and maintain system that generates appellate panel list for Circuit Court Judges, and appellate panel list for County Court Judges. Oversee administrative cases and petition for Writ of Certiorari panel list for Circuit Judges for the entire year.
•Answer calls from the public and attorneys about their appellate case.
•Perform administrative tasks, such as composing and preparing notices, documents, forms and correspondence and create and maintain record systems for efficient case management.
•Maintain daily, monthly and yearly statistics regarding volume and types of cases handled by the panel.
•Train and provide continuing information and assistance to the Appellate Division Administrative Judge and co-workers as needed and provide information to other agencies as requested.
•Review motions and conduct legal research as required.
•Performs related work as required.