Admin Analyst/Spclst 12 Mo
Job Posting Title
Administrative Analyst/Specialist - Exempt I - 12 Month
Regular / Temporary
Full / Part Time
If part-time, indicate time base
Appointment Duration / End Date:
Office of the Registrar
College / Division
$3,845.00 - $5,770.00 per month, plus any negotiated salary increase.
***THIS POSITION IS OPEN UNTIL FILLED*** Within Academic Affairs, the Office of the Registrar serves the entire campus community and its alumni. It is responsible for the integrity and maintenance of all aspects of the student academic record from the point of admission to the University, progressing through the evaluation of transfer credit, registration, program and enrollment changes, verification of enrollment activity, degree posting, diploma preparation, graduation, and transcript production. The Office of the Registrar is also responsible for the administration of the University's courses, curricula, and academic scheduling - the cornerstones that support student enrollment and progress to degree. The Curriculum Analyst, under the direction of the Associate Registrar, is responsible for assisting the University with development and implementation of University courses and curricula. The incumbent is a resource for faculty and staff in the development of new courses and changes to existing courses and curricula, advising them of the appropriate processes and protocol, providing analysis for informed decision making, and ensuring compliance with academic policy. This position has primary and technical responsibility for maintaining an inventory of approximately 4,000 courses in the student administration system. This course database is the foundation that drives academic scheduling, registration, the degree audit, and degree posting. Additionally, the incumbent has primary responsibility for the coding of course requirements in the student administration system, which also includes identifying, testing and documenting best practices as well as trouble-shooting and resolving issues related to registration. The Curriculum Analyst's strong technical understanding of course attributes, academic scheduling, and student enrollment is integral to ensuring harmonious integration of these components. The Curriculum Analyst assists the Associate Registrar in assessing current curricular processes and workflow (e.g. course proposals, course modifications) and implementing efficiencies through best practices, innovation, and technology. Due to the multiple layers of interdependencies between courses and curricula that span academic departments and colleges, the incumbent provides analysis for conceiving new approaches and solutions to address the complexities. The incumbent works under the general direction of the Associate Registrar, but must use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to courses, curricula, and academic scheduling. As a campus resource, this highly visible position provides and communicates solutions on a wide range of issues to a varied constituency. The incumbent prioritizes day-to-day responsibilities with long-term projects in a deadline driven environment and is accountable for work results.
Minimum Qualifications (Staff Only)
Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Required Qualifications / Specialized Skills
Ability to quickly analyze data/situations and draw relevant conclusions to have positive impact on all academic course proposals and modification requests and make recommendations as appropriate. Ability to accurately and efficiently perform detailed work with a high degree of accuracy in a high-volume, deadline-driven environment with frequent interruptions. Ability to collect, interpret, edit, and summarize data. Ability to review, analyze, interpret, communicate and apply policy and standards including Campus Administrative Policies (CAP), University Academic Policy, and Academic Senate resolutions and Executive Orders. Ability to use sound judgment when interpreting policy and or recommending new policies. Ability to coordinate and implement data imports/exports and conversions. Provide analytical information/data to other offices, academic departments and agencies as needed. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Exceptional organizational, time management, attention to detail and data accuracy skills; ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent written and oral communication skills; thorough knowledge of English grammar, punctuation, and spelling with a demonstrated ability to produce professional communications that meet high standards for appearance, grammar, spelling, and clarity. Ability to apply independent judgment, discretion and initiative in performing job duties with limited supervision. Ability to work as a team member with other staff. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email; ability to adapt to and use new and/or changing technology, systems, and software; knowledge of or the ability to quickly learn Microsoft Word, Microsoft Excel, PeopleSoft Student Administration system, Portal and Dashboard preferred. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to work successfully with a wide range of people both on and off campus; ability to handle a broad range of high level and sensitive interpersonal situations using professionalism and diplomacy in working with different groups in order to balance competing interests and respond appropriately to conflicts and problems. Working knowledge of or ability to quickly learn University infrastructure, academic and administrative structure, policies and procedures. Demonstrated ability to maintain a high degree of confidentiality.
Preferred Qualifications / Skills
Bachelor's Degree. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude
Special Conditions (Staff)
***THIS POSITION IS OPEN UNTIL FILLED*** Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
Pre-Employment Conditions (Staff)
Benefits Eligible More Information
Job Open Date
Job Close Date
Review Begin Date
How to Apply
To apply, visit WWW.CALPOLYJOBS.ORG to complete the required online staff application and apply to requisition #102923. Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-2236, for information on available resources. Cal Poly is strongly committed to achieving excellence through cultural diversity & actively encourages applications of all qualified individuals. EOE
Internal Recruitment Only
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