DEPUTY DIRECTOR -FINANCE/ADMINISTRATION ...
City of Houston, TX - Houston, TX

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: CHIEF PROCUREMENT OFFICER (DEPUTY DIRECTOR- EXECUTIVE LEVEL) Finance Department Director's Office 611 Walker, 10th floor Monday – Friday, 8 am – 5 pm DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Under direction of the Director of Finance, the Chief Procurement Officer (CPO) leads day-to-day procurement across all City departments for direct and indirect sourcing and procurement. The CPO will directly manage a team of senior direct reports that administer purchasing for most City departments citywide through the Strategic Purchasing Division (SPD). Multiple matrix structures are currently in place for procurement within other departments. The CPO must operate effectively within those structures in order to lead purchasing citywide. The CPO will also have senior direct reports that are focused on transforming and modernizing procurement citywide.

The CPO will accelerate the implementation of best practice procurement capabilities and organizational development efforts. They will transform procurement into a strategic organization focused on optimizing the entire procure-to-pay process to meet City strategic and operational objectives. Direct responsibilities include driving cross-functional procurement strategy, common process definition and deployment, and personnel and organizational development. The CPO is directly responsible for cost reductions, indirect savings and supplier development, and performance improvements, including quality, lead time, and receipt reliability improvement.

A key requirement of a candidate is the ability to drive change across the City and, in partnership with departmental leadership and strategic suppliers, move the organization to the next level of sourcing and procurement results citywide. The CPO will incorporate best practices already in place within certain parts of the organization and provide the thought leadership necessary to adapt new best practices.
• Leads the acquisition and contracting of all goods and services citywide in the most cost-effective manner possible while helping the City and its departments meet their objectives. Directly manages resources that perform procurement activities for most City departments through SPD.
• Provides advice, guidance, and technical assistance to all departmental offices on matters concerning procurement on matters such as scopes of work, evaluations, negotiations, and contracts.
• Guarantees that all purchases are compliant with federal, state, and local laws, regulations, executive orders, etc. Ensures purchases are cost effective and offer sufficient value to the City.
• Supports the Director of Finance in management of the entire Procure-to-Pay process citywide. Works cross-functionally within the Finance Department and citywide to improve procurement planning, budgeting, receiving & inventory management, settlement & payment, spend analysis, and supplier management.
• Works with other departments and cross-functionally inside the Finance Department to create the annual procurement plan. Assists departments in defining and specifying their procurement needs.
• Communicates and interacts with vendor/contractor community on-high level matters including conflict/problem resolution where required.
• Oversees SPD personnel matters, including overall staff performance, adherence to policies/procedures in procurement activity, personnel actions involving hiring, promotions, and training and employee development.
• Works closely with Mayor's Office of Business Opportunity in promoting the growth and success of local small businesses, with special emphasis on historically underutilized groups.
Develops, implements, and manages procurement process and technology improvements including initiatives to reduce administrative costs. Reduces burdens that the procurement function imposes on the City and the private sector while still maintaining appropriate controls.
WORKING CONDITIONS
This position is physically comfortable.
MINIMUM REQUIREMENTS:
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Public Administration or a field related to the activities of the division.
MINIMUM EXPERIENCE REQUIREMENTS
More than ten years of professional experience closely related to the activities of the division are required.
A Master's degree in Business Administration, Public Administration or a field related to the activities of the division may be substituted for two years of the experience requirement.
MINIMUM LICENSE REQUIREMENTS
Valid driver's license in compliance with AP 2-2.
PREFERENCES:
At least three years experience with City of Houston purchasing ordinances or other government procurement codes. Has experience in SAP supply chain, purchasing, and supplier management technologies.
Will possess a professional certification such as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Professional in Supply Management (CPSM), or Certified Purchasing Manager (CPM). Has experience working with the entire government procurement and contracting process and regulations.
Demonstrated large-scale, organization-wide change/project management experience with the ability to transform the procurement function into a world class organization. Has a strong record of projects that have transformed procurement or supply chain management across an entire organization.
GENERAL INFORMATION:
SELECTION/SKILLS TESTS REQUIRED
Division may administer skills assessment relevant to job description.
SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range is:
Salary Range - Pay Grade 36
OPENING DATE: January 30, 2013
CLOSING DATE: Open Until Filled
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.
For application status inquiries or special accommodations, please call Ms. Julie Landry at 832-393-6069.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

An Equal Opportunity Employer

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