AFSCME BARGAINING UNIT POSTING ONLY
POSITION: DEPUTY DIRECTOR
SALARY: $45,526 - $56,877
UNION: AFSCME Supervisor's Bargaining Unit/Salaried & Exempt (No overtime is paid)
HOURS: 40 Hours/Week ; Typically M-F 8a-5p
Primary function of the job is to serve as the sole deputy and second-in-command for the Equalization department. Employee will provide professional assistance and expertise to the Equalization Director on all activities, functions, and policies, including the department’s budget and staff. This position may also assume the duties of the Equalization Director in his/her absence, which includes acting as a principal spokesperson for the department. Employees in this position may formally supervise or lead the work of other department staff. The State Equalized Value is 5.1 billion dollars.
Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.
This position may require irregular hours. This position will also require travel by the employee in the employee's own vehicle.
Examples of Duties:
PRIMARY DUTIES AND RESPONSIBILITIES (may include but are not limited to the following)
The Deputy Director for Equalization will be responsible for the process of bringing the assessing units in the county to the common percentage of true cash value required by the General Property Tax Act by means of county equalization. Performs and coordinates equalization activities such as millage roll backs, ECFs, land values, appraisal studies and sales studies, maintenance of tax maps, and preparation of tax bills and rolls. Assists city and township assessors with assessment problems and techniques. The County Equalization Department also performs assessment duties as required.
- Serves as the sole deputy and second-in-command for an entire County department.
- May supervise designated staff of the department, either directly or indirectly, including interviewing and selecting of job applicants, training, overseeing work, participating in disciplinary decisions and actions, and establishing and evaluating appropriate performance standards in accordance with County objectives and under the guidance of the Equalization Director.
- Acts on behalf of the Equalization Director to direct, manage, administer, monitor, and oversee all operations and activities of the department in a manner that conforms to the mission, goals, and objectives of the County. Participates in the work of subordinate employees as necessary. Ensures the smooth, harmonious, and successful operations of the department.
- Serves as a technical resource to the Equalization Director, County Administrator, and County Board of Commissioners regarding the department’s functions. Makes presentations to County leadership.
- Assists the Equalization Director with developing strategic plans for the department, including evaluating operations and functions, developing business plans and strategic initiatives, generating ideas and plans for improvements, developing and implementing new procedures and policies, assessing staffing needs, analyzing financial and operations data, and related activities.
- Participates in the preparation of the department’s annual budget; reviews financial reports to ensure adherence to budget; prepares budget adjustments; reviews and authorizes accounts payable/receivable activities; manages assigned accounts and funds. Assists with other financial functions and responsibilities specific to the department, which may include fundraising, seeking additional funding methods, managing grants, etc.
- Assists with and oversees community or public relations activities, representing the department to the public. Coordinates and participates in the development of press releases, website content, newsletters, marketing plans, promotional materials, annual or periodic reports, etc. Participates in community events and partnerships; serves on community boards, committees, or groups; speaks at events and local meetings.
- Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing. Investigates and resolves complaints and concerns from customers and constituents.
- Under the guidance of the Equalization Director, manages contracts with vendors and contractors. Develops requests for proposal/price packages, selects vendors/contracts, specifies contract terms, provides direction to and oversees/evaluates the work of vendors/contractors.
- Responds to requests for information and provides subject-matter-expert guidance to other departments, citizens, the general public, and/or outside agencies.
- Collaborates with County leadership, other County departments, representatives of other jurisdictions/agencies in order to establish and maintain optimal department operations and appropriate services to constituents and customers.
- Ensures compliance with statutory responsibilities and directives; evaluates and communicates the impact of potential legal or regulatory changes on the department and the County. Seeks to ensure that department activities, procedures, and outcomes are consistent with industry standards and best practices.
- Conducts or oversees a variety of special projects, including research, data analysis, and reporting related to the department’s function or mission.
- Participates in/on a variety of meetings, committees, Boards, Councils, and/or other related groups, including representing the Equalization Director as required.
- May be required to serve in an “on-call” capacity.
EDUCATION, FORMAL TRAINING, AND EXPERIENCE (minimum requirements)
CERTIFICATIONS, LICENSES (minimum requirements)
- Bachelor's Degree in a related field. (Additional Equalization experience may be considered in lieu of the degree, if candidate has already attained MAAO/Level III.)
- At least five years of progressively responsible experience
- At least one year of supervisory or managerial experience preferred
- Must possess and maintain valid drivers license and personal vehicle insurance, and maintain driving privileges under the County Vehicle Policy.
- Michigan Advanced Assessing Officer (MAAO) certification (or Level III) required (or the demonstrated ability to obtain within the next 12 months), at minimum, with Michigan Master Assessing Officer (MMAO) preferred (or Level IV) (or in the process of obtaining)
- People management experience highly preferred
CONDITIONS OF EMPLOYMENT (legal or contractual pre-employment obligations and/or requirements, such as drug testing, background check, etc.)
A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons’ identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position.
Work involves the development of new guidelines and techniques, establishing criteria or developing new information where guidelines may not exist for all situations and considerable independent judgment, personal discretion, and resourcefulness are needed to interpret circumstances, and to make decisions in major areas where there may be uncertainty in approach, methodology, and interpretation. Errors at this level could lead to extraordinary costs, major litigation, destruction of property, loss of funding, or failure of the agency to accomplish its mission and may require the intervention of the County’s senior executives to resolve or may not be resolvable.
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTS
KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES (minimum requirements)
- Will occasionally work in an outdoor environment with potential exposure to weather-related heat and cold, rain, wind, and related elements. · May be required to climb or balance; reach with hands and arms; sit; stand; stoop, kneel, or crouch; talk and hear; use hands to finger, handle, or feel. · May occasionally be required to lift/move up to 50 pounds.
- Advanced proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
- Advanced knowledge of federal, state and local legislation, regulations, and ordinances relevant to the department
- Advanced knowledge of the procedures, policies, practices, and fields of knowledge specific to the department
- Knowledge of governmental accounting, budgeting, financial management, and procurement
- Knowledge of County functions, organization, and the department’s role and relationships with other agencies/jurisdictions
- Understanding of the County’s culture, mission, and organizational dynamics
- Knowledge and ability to use a personal computer to prepare reports, maintain records, search for and compile data
- Advanced interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
- Knowledge of supervisory and employee management principles, as well as knowledge of labor relations and union contract negotiations.
- Knowledge of applicable employee rights, protections and avenues of appeal
- Knowledge of applicable policies and procedures governing the hiring, employment and separation of employees
- Skill in assigning, prioritizing, monitoring, and reviewing work assignments
- Skill in mentoring and training employees with varying educational backgrounds and aptitudes
- Skill in anticipating potential personnel issues and taking appropriate action
- Skill in crisis management, including the management of critical incidents
- Ability to take initiative and drive organizational excellence
- Ability to develop and implement managerial policies and prioritize the needs of the department
- Ability to develop and execute strategic plans, champion and manage change, and articulate County leadership’s priorities
- Ability to identify and resolve problems that may impact the mission of the department and the County.
- Ability to appropriately and effectively represent the County at a variety of community events and activities in support of positive public relations initiatives, and develop liaison relationships between the community and the County
- Skill in researching and resolving problems in order to ensure compliance
- Ability to persuade others in order to gain concurrence or to resolve problems and gain cooperation
- Ability to interpret and explain complex policies, processes, regulations, and applicable laws in layman’s terms
- Ability to consistently demonstrate sound ethics and judgment
- Ability to think analytically and apply sound judgment, solve problems, make effective decisions, and act with integrity
- Ability to comprehend, process and apply both verbal and written skills appropriate to the job
- Ability to facilitate meetings effectively and efficiently
- Ability to accurately organize and maintain paper documents and electronic files
- Ability to maintain the confidentiality of information and professional boundaries
- Ability to use County resources effectively and efficiently