EA/Project Coordinator
cPrime, Inc. - Mountain View, CA

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Executive AssistantProject Coordinator Middleware Engineering Team Mountain View CA Responsibilities A key member of the Engineering team responsible for the high level administrative support and project coordination to the multiple VPs within the Middleware Product Unit (MWPU) and the Middleware Team Responsible for researching relevant or industryspecific datainformation (via internet intranet internal resources etc) and draftingcomposition of reports and memos Lead the project management and administration function for the business unit on behalf of and in coordination with the VPs Maintain a detailed list of projects deals business processes and associated actions across the core and extended teams and maintain a system of follow up and support to ensure actions are completed on time and at the appropriate level of quality Coordinate complex calendar and scheduling in Outlook and preparing for and setting up meetings including video conferences internal meetings customer meetings and conference calls Coordinate meetings and special events including agenda creation logistics and catering Coordinate complex domestic and international travel in a cost efficient manner ensuring the highest level of service and using internal travel management resources and act as the key contact forwith the Executive and team members while traveling Gather voicemail phone and email messages for the VP’s taking initiative on appropriate action or routing to appropriate person Create format and file documents electronically including letters memos trip reports itineraries spreadsheets (Excel) and other related documents Manage confidential business files Proofread develop and improve PowerPoint presentations and other materials for the VP’s Provide cover for other EAs in Middleware as required Attend Managers staff calls and team meetings and take notes and action points for distribution and follow up as required Any other ad hoc duties or projects as required Skills and Profile College degree strongly preferred with five (5) plus years demonstrated experience in an executive assistant position with project management experience being required for consideration Experience within a fast paced and demanding ‘startup’ like operation is a plus Professional demeanor high integrity and passion for work must have experience in a high profile dynamic team environment Meticulous about details communication and presentation Excellent drafting and oral and written communications skills Team player with the ability to interact and foster relationships with all levels of the organization in a highly professional way Selfstarter and selfmotivated proactive highly organized and resultsoriented Decisive and able to exercise independent judgment and assimilate information quickly Able to learn and improve Passionate about tryinglearning to resolve new challenges Proficiency in Microsoft Office Suite Able to work flexibly as the global team requires Standard working hours may be 84 and 73 would be required 23 days per week to ensure overlap with offices and customers in other time zones EA should make themselves available during travel periods in case travel emergencies occur Fluent in English essential a working knowledge of French is helpful but not required Will support 23 VP’s in Platform Engineering Would like someone who can research industry specific data via internet intranet internal resources etc EA, Executive Assistant, Taking minutes, Research, Microsoft Office, Administration, Administrative, calendar, schedule, agenda, coordinate,