Denver Public Schools 124 reviews - Denver, CO

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Job Title: Executive Secretary (7408)

Department: Teaching and Learning/ELA

Work Year: 240 days

Starting Hourly Rate: $19.67 - $23.61 Depending on Experience

Application Due Date: Open Until Filled

Position Start Date: ASAP

Position Objective:
Provide routine administrative assistant and/or secretarial support to executives, senior managers and staff of the designated unit. Reviews administrative activities, makes recommendations, and acts to achieve efficiencies.

Essential Fuctions:
  • Perform a variety of routine administrative support duties including word processing, filing, recordkeeping and data management, scheduling/coordinating of staff and activities, take transcription and other related duties including operating a variety of office machines, e.g. copiers, stamp machines, labelers, etc.
  • Provide senior management with lower level administrative support for controversial and confidential projects.
  • Perform activities on designated budgets, general ledger accounts and related departmental finances, as directed.
  • Develop and maintain effective working relationships with all contacts, internal and external, including bargaining associations, community groups, and vendors.
  • Ensure the regular maintenance or repair of general office equipment, and orders supplies, materials and equipment, as needed.
  • Process monthly payroll and department VISA card in a timely manner, if requested.
  • Develop and maintain a general awareness of current and proposed activities on the unit.
  • Keep immediate supervisor informed of activities which may have a positive or negative impact on the organization.
  • Conduct routine analysis and report preparation using spreadsheets and databases; research and analyze data/information, and report findings.
  • Maintain both the integrity and confidentiality of all information handled as part of regular duties. Take initiative to insure that all data is kept confidential.
  • Monitor all office communication methods for effectiveness and recommend changes as necessary.
  • Communicate official departmental/employer policies, procedures and practices to designated individuals or groups, as directed.
  • Perform other duties as assigned.
Education and Experience:
  • High School Diploma or GED; Associate or Bachelor’s degree in Business Administration or related field preferred.
  • Three (3) or more years of secretarial or administrative assistant experience is required.
  • Demonstrated experience providing senior level management with secretarial support individually or as a member of a clerical/secretarial pool. Transcription skills may be required.
  • Possess strong organizational skills.
  • Possess effective communication skills including writing, reading and oral presentation skills.
  • Experience and proficiency with Microsoft Office products (e.g. Excel, Word, and PowerPoint).
  • Bilingual skills in Spanish preferred.
Knowledge and Other Qualifications:
  • Knowledge of the operations of standard office equipment.
  • Extensive knowledge of computer software applications, including word processing, databases and spreadsheets using DPS software systems.
  • Strong attention to details and ability to present difficult or complex concepts in a clear, forward manner.
  • Ability to interact confidently and comfortably with all levels of staff, students or the public.
  • Ability to be creative and flexible; to juggle multiple priorities.
  • Self starter with a positive attitude.
Due to the high volume of applicants, you will only be contacted if an interview is requested.

About this company
124 reviews
Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is...