EXECUTIVE SECRETARY (7408) TEACHING & LEARNING/ELA - LN132185011-1213
Denver Public Schools - Denver, CO

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Job Title: Executive Secretary (7408)

Department: Teaching and Learning/ELA

Work Year: 240 days

Starting Hourly Rate: $19.67 - $23.61 Depending on Experience

Application Due Date: Open Until Filled

Position Start Date: ASAP

Position Objective:
Provide routine administrative assistant and/or secretarial support to executives, senior managers and staff of the designated unit. Reviews administrative activities, makes recommendations, and acts to achieve efficiencies.

Essential Fuctions:
  • Perform a variety of routine administrative support duties including word processing, filing, recordkeeping and data management, scheduling/coordinating of staff and activities, take transcription and other related duties including operating a variety of office machines, e.g. copiers, stamp machines, labelers, etc.
  • Provide senior management with lower level administrative support for controversial and confidential projects.
  • Perform activities on designated budgets, general ledger accounts and related departmental finances, as directed.
  • Develop and maintain effective working relationships with all contacts, internal and external, including bargaining associations, community groups, and vendors.
  • Ensure the regular maintenance or repair of general office equipment, and orders supplies, materials and equipment, as needed.
  • Process monthly payroll and department VISA card in a timely manner, if requested.
  • Develop and maintain a general awareness of current and proposed activities on the unit.
  • Keep immediate supervisor informed of activities which may have a positive or negative impact on the organization.
  • Conduct routine analysis and report preparation using spreadsheets and databases; research and analyze data/information, and report findings.
  • Maintain both the integrity and confidentiality of all information handled as part of regular duties. Take initiative to insure that all data is kept confidential.
  • Monitor all office communication methods for effectiveness and recommend changes as necessary.
  • Communicate official departmental/employer policies, procedures and practices to designated individuals or groups, as directed.
  • Perform other duties as assigned.
Education and Experience:
  • High School Diploma or GED; Associate or Bachelor’s degree in Business Administration or related field preferred.
  • Three (3) or more years of secretarial or administrative assistant experience is required.
  • Demonstrated experience providing senior level management with secretarial support individually or as a member of a clerical/secretarial pool. Transcription skills may be required.
  • Possess strong organizational skills.
  • Possess effective communication skills including writing, reading and oral presentation skills.
  • Experience and proficiency with Microsoft Office products (e.g. Excel, Word, and PowerPoint).
  • Bilingual skills in Spanish preferred.
Knowledge and Other Qualifications:
  • Knowledge of the operations of standard office equipment.
  • Extensive knowledge of computer software applications, including word processing, databases and spreadsheets using DPS software systems.
  • Strong attention to details and ability to present difficult or complex concepts in a clear, forward manner.
  • Ability to interact confidently and comfortably with all levels of staff, students or the public.
  • Ability to be creative and flexible; to juggle multiple priorities.
  • Self starter with a positive attitude.
Due to the high volume of applicants, you will only be contacted if an interview is requested.

Denver Public Schools - 18 months ago - save job - block
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